* About: Audiovisual equipment loans


Service overview | Who can use it | How to request & access | Cost | Availability | FAQs | Best practices & policies | Training & documentation | Support

Service overview

Audio, video, computer and projection equipment is available for loan.

announcement

Equipment loans by appointment only

Please contact us to make an appointment for audiovisual equipment loans. See the section How to request & access the service below.


Who can use it

McGill faculty, staff, and currently registered students can borrow or rent equipment for McGill related and non-commercial purposes.


How to request & access the service

Reserve the equipment at least two business days in advance using the online reservation request form, or by calling. Requests are processed on a first-come, first-served basis.

For the MacDonald campus: a technician will reach out to you after receiving your request to book an appointment. Please, do not go to the Equipment loan office without an appointment as technicians are often on the go across campus.

Equipment can be borrowed without a reservation if it is available. Your McGill ID card is required. We reserve the right to limit the quantity of equipment you borrow.


Here is where you will pick-up the equipment:

Downtown campus - Equipment Loans
680 Sherbrooke West, Room 284 (second floor, turn right before the elevators)
Telephone: 514-398-8833
Hours: Monday to Friday, 9:00 am to 1:00 pm and 2:30 pm to 4:30 pm.

Macdonald campus - Equipment Loans
Pick-up your equipment (By appointment only): Laird Hall, Room LH-199A
Hours: Monday to Friday, 10:00 am to 12:00 pm (noon) and 2pm to 4pm.

Arrangements for equipment delivery can be made. Let us know in your reservation request.

If you prefer, you can also contact the IT Service Desk. Please specify which Audiovisual Equipment Loan location you are inquiring about.


Cost

Equipment is provided free of charge; however repair or replacement costs will be charged for damaged equipment or missing items. Late equipment returns will be recorded and repeated incidences will affect your ability to borrow equipment in the future.

Downtown Equipment

Equipment

Reference Guide

Audio

Digital Audio Recorder (USB)WS-500

Microphone - wireless (for teaching - selected classrooms) 

Shure QLX-D Wireless System
P.A. System (portable, wireless mic, Bluetooth, 100 Watt)PA System
AmplifierAnchor AN-130

Cameras

Camcorder Sony TRV-19 (mini DV)DCRTRV19
Camcorder Sony DCR-SR 100 (hard drive)DCRSR100
Camcorder Sony DCR-SR 220 (hard drive)DCRSR220
Camcorder Sony DCR-SR 260 (hard drive)Sony Camcorder
Digital Photo Camera Canon A-2000 iSPSA2000IS_CUG_EN
Digital Photo Camera Canon SX-10 iSPSSX10IS_CUG_EN
Tripod 

Computer/laptop

Windows based laptops - See the article on Laptop Loans from AV (no charge for McGill academic and administrative use). 
HDMI to VGA Video Adapter Converter with Audio for laptopsStarTech HD2VGAA2 HDMI to VGA Video Adapter Converter
Apple Mini DisplayPort to VGA Adapter 
Thunderbolt and USB C to VGA and HDMI 
Visual PresenterVisual Presenter

Visual

Data/Video Projector (XGA)XU-74
XU-75
Epson Data/Video Projector (WUXGA)Epson Pro EX9220

Screen (4x4 / 6x6 / 8x8 foot)

 

Clickers (legacy system)

Clickers - kit includes 50 clickers and a receiver (for special events only). 

 

Macdonald Campus Equipment 

Equipment

Reference Guide

Audio

Digital Audio Recorder (USB)WS-100S
Microphone - wireless (for teaching - selected classrooms) Shure QLX-D Wireless System
Microphones: D190e, M69, RE10 (used with P.A. System and Amplifier, below) 

Mixers

P.A. System (receiver amp, 2 large speakers, only works with wired mics)) 
AmplifierAnchor AN-130
Anchor ClassAct CA-13OU1 

Cameras

Camcorder Sony HDR-XR160Camcorder
Camcorder Sony HDR-SR1Camcorder
Digital Photo Camera Canon A-2000 iSDigital Photo Camera
Stand (floor/table) 
Tripod 

Computer/laptop

Apple Mini Display Port To VGA (model A1307) 
HDMI to VGA Video Adapter Converter with Audio for laptopsStarTech HD2VGAA2 HDMI to VGA Video Adapter Converter
Visual PresenterVisual Presenter
Windows based laptops - See the article on Laptop Loans from AV 

Visual

Data/Video Projector (XGA)
Screens (5x6 / 6x6 / 12 ft) 
Flipchart stand 
Table/stand 

Clickers (legacy system)

Clickers - kit includes 50 clickers and a receiver (for special events only). 


Availability

See hours and contact information in the Support section below.


Frequently asked questions

  1. Can I borrow a laptop?
  2. What are the equipment loan conditions?
    • All prices quoted are subject to change without prior notice.
    • All borrowers must be able to show proof of affiliation with the University. (i.e. valid McGill ID card, payroll stub, hospital ID, etc.)
    • Charges are levied for facilities and services cancelled with less than one working day's notice.
    • The University does not carry insurance on equipment, so clients are responsible for borrowed equipment.
    • Fines are imposed for late return of equipment.
    • IT Services reserves the right to limit the quantity of equipment loaned, and to limit services and loan times for equipment and facilities.


Best practices & policies


Training & documentation

Instructions on the operation of equipment can be provided when the equipment is picked up.


Support

Contact the Equipment loan service directly (see the How to request and access the service section above. You can also contact the IT Service Desk.