Mandatory Minerva Travel Registry

Every student participating in a university-related travel activity must register their trip. McGill Travel Registry allows us to track where and when you travel so that we can offer you emergency assistance if a crisis occurs.

Once your university-related travel activity has been approved, your faculty or program administrator will create a travel registry for you. Only then will you receive an email invitation to complete your Travel Registry form by providing your itinerary; your passport number, date and place of issue and expiry date; supplemental medical insurance information, emergency contact information at home; contact information of the program administrator or academic supervisor; and in-country contact information (host section).

To access your Travel Registry:

To access your travel registry

 

The Travel Registry form, including the mandatory Student Acknowledgement and Consent Form, must be completed and submitted before your travel date.


Important Note: Inquiries about the McGill Travel Registry should be submitted to studentrecords [at] mcgill.ca
 

Request for Travel Exemption for Countries under Government of Canada Travel Advisories

McGill’s International Mobility Guidelines stipulate that McGill staff and students avoid travel to locations deemed unsafe by the Government of Canada.

If you deem your travel to a country or region with a DFATD Travel Advisory of “AVOID NON-ESSENTIAL TRAVEL” to be essential, you must request an exemption. To do so:

  1. Write a request to your supervisor explaining the rationale for your intended travel, why it is essential, the absence of a suitable alternative activity, and the measures you will take to mitigate any risks.
  2. If your supervisor supports your decision, s/he will forward it to the Chair/Director of your Department/School. The request will need to be approved by the Chair/Director of your Department/School and then the Dean of the Faculty before being forwarded to the Deputy Provost.
  3. The Deputy Provost will communicate his reply and any conditions that may apply, within a reasonable delay.

No exemptions will be granted for travel to a country or region with a DFATD Travel Advisory of “AVOID ALL TRAVEL”.