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Exchange Process: You've been nominated to go on exchange!

The nomination

If you meet the required eligibility criteria and your application is approved by your faculty, then, space permitting,  you will receive a nomination to go on exchange.  Service Point will notify you of your McGill nomination within a few weeks of the application deadline (normally around mid-Feb).  You must then either accept or decline the nomination via your Minerva application.  Should you fail to either accept or decline the nomination by the deadline indicated in your application, your nomination will be cancelled.

Please note the following:

  • due to limited exchange places, you may be nominated to a host institution or term which you did not select in your application
  • students will receive only ONE nomination per year

By accepting your nomination, your student record will be updated to indicate Exchange-Term Away with a non-Resident status, therefore, when registration for the upcoming year opens, you should only register for terms in which you will not be on exchange (if you register for courses in your exchange term, they will be dropped when your record is updated to Exchange-Term Away)   

If you accepted your nomination but need to cancel it, please complete the Request to Cancel Exchange Term form as soon as possible.  Cancellation requests must be made prior to the exchange term.  Even if you cancel your exchange, the exchange application fee is non-refundable.

 

The wait (be patient!)

You will receive an email from Service Point (or your Faculty for certain programs only) with instructions on how to submit your application to the host school.

  • For a Fall term or full year exchange, expect to receive this email between March and June.
  • For a Winter term exchange, expect  to receive this email between August and November.

Don’t worry!  You will receive instructions several weeks before the host school's application deadline. It's very important that you do not apply on your own until you receive the appropriate instructions.

Apply to host university

The host school will ask you for supporting documents along with the application, which may include:

  • an up-to-date transcript;
  • academic references;
  • original passport photos;
  • a copy of your valid passport page;
  • language proficiency;
  • bank statements;
  • letters from your parents/guardians;
  • confirmation of your scholarship (if applicable).

Once the host school receives your complete application and it is processed, they will inform you of the next steps.

  • If you applied for a Fall term or full year exchange, expect an offer of admission, latest, by the end of June.
  • If you applied for a Winter term exchange, expect an offer of admission, latest by the end of December.

Remember: Your application to the host school is only valid for the term to which you were nominated.  If you wish to delay or extend your exchange you will be required to submit a new request for exchange.

The host school will usually contact you directly with a response.  Inform Service Point of the host school’s decision as soon as possible after you receive it. If you are not accepted by the host school (this rarely happens), we can possibly find you a spot at another host school.

NOW is the time to get your courses approved

It is very important to consult with your faculty and program advisors to obtain approval for the courses you want to take while studying abroad.

  • Have courses approved by your faculty/program before you leave for your travel activity.  Use the Transfer Credit Assessment form on Minerva.
  • Have more courses approved than you actually intend to take (8-10 per term), in case you run into problems getting into the courses you had pre-approved by your faculty.
  • Use the Course Equivalency Database to explore courses you can take at other universities that may count towards your McGill degree.

Note: Only courses completed at the approved host university are eligible for transfer credit.  Therefore, students should not enrol in courses at an affiliated or partner university of the host institution (even though they may allow exchange students to register in said courses).

Transfer Credit Assessment form on Minerva

The Transfer Credit Assessment form is the official means in which to get your courses approved for eventual transfer credit. It is ideal that you complete this form as soon as your registration at the host is confirmed. Should the courses you choose not be approved, you want to have time to change your registration at the host and submit new approval requests.

Once you have completed the Transfer Credit Assessment Form you must contact the appropriate departmental and/or faculty advisers to notify them that there are courses waiting to be reviewed.

Login to Minerva

  1.     Select the Student Menu
  2.     Select the Student Records Menu
  3.     Select Exchange/Study Away Menu
  4.     Select Request for Transfer Credit Assessment
  5.     Click on Select beside the application that you would like to access
  6.     Consult the appropriate departmental and/or faculty advisers if you have questions or require more information

Transfer credit policies

Remember McGill’s Transfer Credit Policy

Students who participate in a formal university exchange shall be eligible to transfer earned credits back to McGill if the grade earned in the host university course(s) is equal to or higher than the grade / CGPA required to graduate from the host university. The policy shall apply to both elective and required course credits.

Once your official transcript from your host institution is received and reviewed and your Transfer Credit Assessment form is complete, the appropriate McGill transfer credits will appear on your unofficial transcript in Minerva.  For most partners, the final official transcript is automatically sent to McGill, however please ensure to follow any procedures given by the host in order to complete your exchange term (this includes paying any required fees, completing forms etc.)

Tuition

Pay your McGill tuition (equivalent of 15 credits and related fees per term away) by the usual deadlines for McGill students.

Pre-Departure Orientation

Pre-Departure Orientation is held every semester to provide outgoing exchange students the necessary information to ensure they have safe and successful trips.

The session is mandatory for all students traveling outside of Canada for university-related bilateral exchanges, internships, independent study-away, field study semesters, research, international clinical rotations and/or other such activities who have not previously attended Pre-Departure Orientation.

 


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Student Testimonials"I plan on hopefully going abroad again to either teach or work with a television station in one of many countries."
- Ashley, 2012 exchange student