eRAP – Electronic Research Administration Portal
log in: https://infoed.is.mcgill.ca
Submission Requirements
Scientific Peer Review
Studies that have not received a scientific/peer review either by a granting agency, a cooperative group or an independent peer-review committee must receive a scientific/peer review prior to submission to the McGill IRB. The completed Scientific/Peer Review Form must accompany the submission or, in the case of an agency-reviewed study, a copy of the agency’s scientific review or reviewer’s comments. Master and Doctoral students must submit the scientific review completed and approved by their Advisory Committee (See Section 8 of the Scientific/Peer Review Form).
Mandatory Human Research Ethics Training
All McGill University faculty, students, postdocs, residents and staff who will engage in research that involves human subjects must complete research ethics training prior to submitting an application for ethics review. This requirement can be fulfilled by completing the Tri-Council Policy Statement 2 (TCPS2) Course on Research Ethics (CORE). If you have completed the MSSS or NIH tutorial, or other recognized research ethics training program, please include a copy of the certificate with the submission package.
The CORE tutorial is available in English and French on the TCPS2 website: TCPS2 Tutorial. Create an account and select McGill University as your institution and use your McGill email address. If you have already completed the CORE tutorial with another institution, you can change your profile information to McGill University by logging onto the tutorial and modifying your Account Details to revise your institutional affiliation and email address. The McGill IRB will verify completion of your training through the CORE program, or you can include a copy of your certificate with the submission package.
New Study Submission
Please ensure that the following documents are ready before logging onto eRAP:
- Protocol (Please see Protocol Requirements);
- Study instruments, questionnaires, recruitment ads, etc.;
- Consent Form(s) (Please consult Guidelines on Consent Forms and Genetic Research and DNA Banking Consent Forms);
- Scientific Review Form, see above;
- Cover letter containing a lay summary of the protocol;
- Department Head Signature;
- Summary of the budget, if applicable;
- Approval letters from the appropriate departments if McGill-affiliated hospital facilities are to be used;
- Studies that involve the use of investigational drugs or medical devices must include:
a) Investigator's Brochure or Product Monograph;
b) Health Canada NOL - No Objection Letter;
c) Sponsor contact information for invoicing purposes.
NOTE:
- Consent forms are required in text format. All other documents should be uploaded as one (1) PDF document.
- All forms must be signed off by the McGill Principal Investigator either signing off directly in eRAP, or by attaching the completed PI Assurance Statement
- Only McGill email addresses will be accepted. The Office of the IRB will not send attachments to gmail, yahoo, hotmail accounts due to the confidential nature of the studies.
- Before submitting on eRAP, remember to SAVE and LOCK the form.
Ongoing Submissions
Protocol Amendments, document or consent form modifications:
On eRAP, click on Create New Amendment or Amendment Legacy; complete the form and attach any revised documents.
Annual Study Renewal:
On eRAP, click on Create New Continuing Review and complete the form well in advance of the study’s ethics oversight expiry date.
Study Termination:
On eRAP, click on Create New Termination and complete the form and attach copies of the study abstract if the results were published or presented at a meeting.
Study Adverse or Unanticipated Events (SAUE) reporting, protocol deviations:
On eRAP, click on Create New Reportable New Information and complete the Protocol Deviation or Unanticipated Issue Form.
Expedited / Delegated Review
Studies that involve minimal risk to participants or that involve the secondary use of data or biospecimens may be eligible for an expedited/delegated review. The Office of the IRB will determine if the study qualifies for an expedited/delegated review. There are no formal deadlines to submit an application for an expedited/delegated review. If you are uncertain whether the study qualifies for an expedited/delegated review, please contact the Office of the IRB submit2irb.med [at] mcgill.ca .
Submission Deadlines
Consult submission deadlines for Full Board meeting dates and their corresponding submission deadlines. Please adhere to the submission deadline to ensure a place on the corresponding meeting agenda. Full Board review of applications received after a specific deadline date may be postponed to a subsequent meeting date.
The deadline for all study amendments, modifications, consent form revisions is one (1) week before a scheduled meeting.