Grading and Grade Submission Deadlines

This grade submission deadline table is a general guide and is subject to change.

Courses

Deadline

Fall courses Instructors must enter grades in Minerva by the start of the Winter semester
Winter courses and courses spanning Fall & Winter

Instructors must enter grades in Minerva:

  • For courses with no final exam: One week after lectures end in April
  • For courses with a final exam:
    • Graduating students: One week after date of exam
    • Non-graduating students: Two weeks after date of exam

University deadline: May 7, 2024

Summer courses Instructors must enter grades in Minerva no later than two weeks after last day of class
Additional work If the Instructor has agreed to the extension, students must submit work and Instructors must enter grades in Minerva within 3 days of the supplemental/deferred examination period for the term in which the student is enrolled in the course.

Grades of K for Fall courses

Students must submit work and Instructors must enter grades in Minerva:

  • Non-graduating students: No later than April 30
  • Graduating students in February (ie. Fall expected term of graduation): No later than January 30

Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF

Grades of K for Winter courses and courses spanning Fall & Winter

Students must submit work and Instructors must enter grades in Minerva:

  • Non-graduating students: No later than July 30
  • Graduating students in June (ie. Winter expected term of graduation): No later than April 30

Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF

Grades of K for Summer courses

Students must submit work and Instructors must enter grades in Minerva:

  • Non-graduating students: No later than November 30
  • Graduating students in November (ie. Summer expected term of graduation): No later than September 30

Note: grades must be submitted by the above deadlines, or they will be replaced with grades of KF

Grading:

The grading scheme can be viewed in the Undergraduate Calendar which includes a helpful GPA calculation formula.

Grades

Grade Points

Numerical Scale of Grades

 

A

4.0

85 – 100%

 

A-

3.7

80 – 84%

 

B+

3.3

75 – 79%

 

B

3.0

70 – 74%

 

B-

2.7

65 – 69%

 

C+

2.3

60 – 64%

 

C

2.0

55 – 59%

Required and complementary program courses must be completed with a grade of C or better

D

1.0

50 – 54%

Courses completed with a grade of D cannot be used to meet program requirements but can be used as electives. If you receive a D in a required or complementary course, you will need to retake the course or apply to write a supplemental exam. It is recommended to meet with a Faculty Advisor to review your options.

If a student repeats a course completed previously with a grade of D, no additional credit will be granted; however, both grades will be calculated into the GPA.

F (Fail)

0

– 49%

 

Other grades:

Grades

Grade Points

What it means

J

Counts as 0 in the GPA calculation.

The instructor must submit a grade of J (incomplete) when:

  1. The student has not attended/written/submitted the centrally-scheduled final exam (for courses with formal final exams); or
  2. The student has not submitted a large portion (ie. majority) of the required course work (for courses with no formal final exam); or
  3. The student has not attended/written/submitted their previously-approved deferred exam.

The J will count as 0 in the GPA calculation.

K

 

A grade of K is submitted if a student has requested and been granted an extension on course work. 

A K can be approved or refused by the course instructor. Instructors should outline their policy on granting extensions on the course syllabus and students with similar extenuating circumstances must be treated equally (regardless of whether they are an undergraduate or a graduate student enrolled in the course). Students can be required to submit supporting documentation.

Per the grade-submission deadlines listed above, the student must submit the requisite work, and the instructor enter a grade in Minerva by the following deadlines:

  • For a K in a Fall term course: by the end of April
  • For a K in a Winter term course: by the end of July
  • For a K in a Summer term course: by the end of November

If a final grade is not submitted by the deadline, the K will be replaced with a KF (see below). Whereas the course instructor can require that the outstanding work be submitted prior to these deadlines, they cannot authorize late submission of work subsequent to these deadlines. A grade of K will remain on the unofficial Minerva transcript even after a final grade has been entered; however, it will not appear on the official transcript.

KF

Counts as 0 in the GPA calculation.

If a final grade has not been submitted by the K deadlines above, the K will automatically be changed to a KF (will count as a failure). A course instructor can request that the outstanding work be submitted prior to these deadlines. A KF is a failed course, it will count as 0 in the GPA calculation.

If you achieve a failing grade after an initial grade of K in a course, your academic standing decision may become Probationary or Unsatisfactory and require that you immediately follow the outlined conditions.

KE

 

If the student is unable to submit their course work by the above “K” deadlines due to continued extenuating circumstances, they may submit a request to the Associate Dean Student Affairs for a further extension. This further extension would be for a single term. If approved, the student must complete the work - and the instructor enter the grade - by the following KE deadlines:

  • For a KE in a Fall term course: by the end of July
  • For a KE in a Winter term course: by the end of November
  • For a KE in a Summer term course: by the end of April

If the KE is not cleared by the aforementioned deadlines, a KF will be recorded.

To request a further extension for course work (grade of KE) beyond the K extension, the student may send this - along with a plan for completion - to both the course instructor and the Associate Dean (Student Affairs), Faculty of Arts OASIS, no later than the expiration of their K grade (eg. request for KE must be submitted by July 30th, if for a Winter term course). Whereas the Associate Dean has the authority to grant or refuse a request, Instructors must confirm their agreement to the student's request by emailing assistant-adstudents.arts [at] mcgill.ca. The student must email their request for an extension to the same email address and provide supporting documents when appropriate (in cases of medical or family affliction) before the grade submission deadline for the K. Instructors are not authorized to approve KE grades, nor can they provide extensions beyond the posted deadlines.

Once approved by the Associate Dean, the K will be changed to KE. If a final grade has not been submitted by the KE deadlines above, the KE will automatically be changed to a KF (will count as a failure). A KF is a failed course, it will count as 0 in the GPA calculation. Note that these deadlines are in effect whether the student is an undergraduate or a graduate student.

L

 

A grade of L appears on the advising transcript if a student has been approved - by Service Point - for a deferred exam. The request for an exam deferral is submitted through Minerva and will be assessed/approved/refused by Service Point. If approved, the grade of J submitted by the instructor for students who did not write the final exams, will be replaced with a grade of L, which has no impact on the GPA until the deferred exam has been written and a final grade been entered.

  • Students must apply for an official exam deferral through Minerva for all exams listed on the exam schedule issued by the Exam Office, including take-home exams.
  • A grade of L will remain on the unofficial student transcript but will not appear on the official transcript once the deferred exam has been written and a final grade has been submitted.

The weight of the deferred exam is identical to the original final exam; grades received in the other components will be carried forward.

WL

 

A grade of WL is given if a student has requested and been approved - by Service Point - for a withdrawal from the deferred exam and the course. 

W

 

A grade of W appears on the transcript if the student has withdrawn from a course in one of two instances after the course change (add/drop) period:

  1. Where the student themselves withdrew from the course by the term deadline; or
  2. Where a late W must be requested by the student. The request will be assessed by Service Point.

A grade of W has no impact on the GPA.

NR

 

This means that a final grade has not been recorded.

NA

 

This grade means that there is a pending disciplinary issue pertaining to the course. Once the disciplinary issue has been resolved, the NA grade will be replaced by a final grade. A grade of NA has no impact on the GPA.

 

 

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