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Frequently Asked Questions - Study Abroad

1. I am interested in taking courses at another university outside of Quebec. What is the procedure that I should follow?

If you wish to study at another university outside of Quebec, please complete the following steps:

  1. Review the steps in the “Plan and Prepare” section of the Study Abroad website, the Arts OASIS Study Away Guide and the Arts OASIS Host University Checklist and the Arts OASIS McGill Exchange Fact sheet to inform yourself about the study away requirements and options.
  2. Verify that the host university you wish to attend is on the Arts OASIS list of institutions approved for transfer credit, grouped by continent.
  3. If you are applying for an Independent Study Away, although the host university  may appear on the Arts OASIS list of institutions approved for transfer credit, it is the student’s responsibility (not Arts OASIS) to confirm that:
    • The university has an undergraduate “visiting, non-degree” student status.
    • You meet the host university’s eligibility and student visa requirements.
    • You meet their application requirements and can afford the host university’s tuition.
  4. Consult the Arts OASIS website for information on the eligibility requirements and application procedures for a McGill Exchange or an Independent Study Away.
  5. Complete a Degree Planning Worksheet. This form will help you to both plan your McGill degree and your study away. Note that a completed form will have to be submitted concurrently with the submission of your Minerva Study Away application.
  6. Consult with your Departmental Program Advisers to obtain guidance on your course selection to ensure that you are meeting your McGill program requirements and to discuss the ideal term to be completing program courses at another university.
  7. Review our Transfer Credit Policy for information on important policies and policies and review the Arts OASIS graduation checklist.
  8. Questions? Consult the Arts OASIS homepage for dates and times of our Question and Answer sessions or Information Session. Please note that the purpose of our information sessions is to explain the administrative procedures involved in studying way. We do not provide guidance on the selection of a host school. It is up to each student to follow the guidance we provide in ”Plan and Prepare” section and the Arts OASIS Study Away Guide and Arts OASIS Host University checklist to ensure that they are selecting a school that is on our list of approved institutions and that meets their academic needs.

 

2. Will McGill apply to the host university on my behalf? What information should I know about the host school I wish to attend?

No, Arts OASIS will not apply to the host university on your behalf; it is the student’s responsibility to apply directly to the host school. If you have been nominated for a McGill Exchange, please follow the information provided here.  If you are applying for an Independent Study Away, although the host university may appear on the Arts OASIS list of institutions approved for transfer credit, it is the student’s responsibility (not Arts OASIS) to confirm that:

  1. The host university you wish to attend is on our Arts OASIS list of institutions approved for transfer credit, grouped by continent.
  2. The university has an undergraduate “visiting, non-degree” student status.
  3. You meet the host university’s eligibility and visa requirements.
  4. You meet the host university's application requirements and can afford the host university’s tuition.
  5. Review the steps in the “Plan and Prepare” section of the Study Abroad website, the Arts OASIS Study Away Guide and the Arts OASIS Host University Checklist and the Arts OASIS McGill Exchange Fact sheet to inform yourself about the study away requirements and options.

 

3. I have received a nomination for a McGill Exchange but I have nor received information on the application process to the host university. What should I do?

Once you have accepted the McGill nomination, you will receive an email from Service Point with instructions on how to submit your application to the host school by the following dates:

  • For a Fall term or full year exchange, expect to receive this email between March and June.
  • For a Winter term exchange, expect to receive this email between August and November.

Once the host school receives your complete application and it is processed, they will inform you of the next steps. Don’t worry! It is very important that you do not apply on your own until you receive the appropriate instructions from the host university.

If you have any questions about your nomination, please contact the McGill Exchange Office located in Service Point or email them at: studentexchanges [at] mcgill.ca

 

4. When can I find out what schools are available for the second round of exchange applications?

Information about the second round of Exchanges applications will not be available until the end of the Winter term of study. Please note that there is one official round of McGill Exchange applications each year with a deadline date of mid-January. A second round of Exchange applications is possible only if there are spots remaining at our partner schools. Look for the list on available schools for the second round of exchanges on the McGill Abroad website.

5. What is the procedure that I should follow to take an online course?

A maximum of six credits of elective courses taught through online education may be used towards your Bachelor of Arts or Bachelor of Social Work degree at McGill. The policy for taking online education courses can be found under Transferring Credit, "Online Education Policy". Studying away takes planning and must be pre-approved by the Arts OASIS in the Faculty of Arts. Arts OASIS will assess whether you meet the academic eligibility requirements to receive “Faculty Approval” for an Independent Study Away or an Inter University Transfer (IUT).

6. How do I cancel a study away application?

To cancel an Independent Study Away application, McGill Exchange nomination or Quebec Inter-University Transfer (IUT including online), please follow the instructions here.

7. What is the purpose of the Letter of Permission? I have a form that need to be completed for my Study Away. How do I have this form completed?

A Letter of Permission can be downloaded from your approved Minerva Study Away application module once your application is "Faculty Approved". This is your official letter of approval that grants you McGill authorization to take courses at the specified host university during the specified term as a Visiting student for the purpose of transferring course equivalences and credits toward your McGill degree. This letter may be required by the Host University’s Registrar's Office, Enrollment Services or International Study Abroad Office. 

NOTE: The Letter of Permission (LOP) is provided in place of any forms that must be provided to the host school confirming your permission to study away.

Please be advised that Arts OASIS does not fax Letters of Permission (LOP) to the host university. It is the responsibility of students to submit their Letter of Permission directly to the host university.

If you require additional documentation for your host university, please follow these instructions for having additional forms completed. (See “Forms for a centralised application service” or send servicepoint [at] mcgill.ca (Service Point) an email and attach your form (PDF format). The subject line of your email must be [Special Letters & Forms], including the brackets. Consult the Student Records website for further information on confirmation of enrolment forms.

8. How do I request a letter of disciplinary clearance?

If you require a letter of disciplinary clearance, please contact the Office for Dean of Students at the following email address: deanofstudents [at] mcgill.ca.

9. Do I have to complete a Minerva Travel Registry Form if I am studying in Canada?

No. Please note that the Minerva Travel Registry Form is required for a Study Away term that is being completed outside Canada. If you received a notice asking you to complete this form for online studies or studies that are taking place within Canada, please disregard the email.

10. What grade do I need to earn at the host university to earn transfer credits towards my McGill degree? Will the grade I earned at the host appear on my McGill transcript?

Courses that have been assessed and approved for McGill equivalence are eligible to be considered for transfer credit if the grade earned in the host university course(s) is equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Grades of C- or less, Pass (P) and Satisfactory (S) are not acceptable. The letter grade earned will take precedence over the corresponding numerical grades if both are indicated on the transcript.

The grades earned at the host university will NOT appear on your McGill record and will NOT be calculated in your McGill CGPA. Consult our Transfer Credit Policy for further information.

11. How many courses do I need to take at the host university to receive 15 McGill credits?

There are numerous credit assignment systems across universities around the world. Establishing the McGill equivalent for those systems is the responsibility of Arts OASIS. Generally, the host university's full course load for their degree students is used to calculate how many credits can be transferred to your McGill degree. We consider that the host university's full-year course load is equivalent to 30 McGill credits and that their full-time semester term (Fall or Winter) course load is equivalent 15 McGill credits. Consult the Arts OASIS list of institutions approved for transfer credit, grouped by continent to determine what is considered a "full course load per semester". If you complete less than the equivalent of a full course load, transfer credits will be pro-rated.

Please keep in mind that courses at other universities will have different credit values and not all courses will have a credit value of three credits, as you are accustomed to at McGill. Therefore, the course load at the host university may be different from the course load at McGill and you may have to take more or less credits to receive the equivalent of 15 transfer credits.

Arts OASIS will be holding Transfer Credit information sessions in the Fall and Winter terms about the different credit systems. Consult the Arts OASIS homepage for the dates and times of our upcoming Transfer Credit Information Sessions.

12. What steps do I need to follow to have credits earned for an approved study away entered on my Minerva transcript?

Only courses successfully completed at a host university that appears on the Arts OASIS list of institutions approved for transfer credit during an approved study away are eligible for transfer credit. ALL components of the method of evaluation of each course must be completed by the end of the term of study at the host university. Transferring credit for studies completed during a pre-approved study away is a three-part process. Please carefully read and follow the instructions below:

Part 1: McGILL COURSE EQUIVALENCY

McGill Faculty and departments are responsible for assessing course content and assigning course equivalencies for course taken at another university using McGill’s Course Equivalency System.

BEFORE beginning this step, carefully read the information under Transferring Credit, "McGill Course Equivalency" for an explanation of this process.

NOTE: You must be a currently registered McGill student and have access to the host university’s course syllabus in order to complete this step. Keep in mind that the course syllabus you submit for assessment on McGill’s Course Equivalency System must correspond to the term in which the course is taken.

Part 2: MINERVA TRANSFER CREDIT ASSESSMENT FORM

The Minerva Transfer Credit Assessment Form must be completed by all McGill students completing courses at another university as part of an approved Independent Study Away in the Fall and/or Winter or Summer or a McGill Exchange to a university that appears on the Arts OASIS list of institutions approved for transfer credit, grouped by continent.

BEFORE beginning this step, carefully read the information under Transferring Credit ,"Minerva Transfer Credit Assessment Form" for an explanation of this process.

Once you receive an email confirming that your course has been assessed on McGill’s Course Equivalency System, access your Minerva Study Away application to begin the process of adding the course(s) you wish to take at the host university. To access the form, log on to Minerva and navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > View Application Status > Click on the Details link to access your Minerva Transfer Credit Assessment Form. At the bottom of your Minerva Study Away application, you will find a link to the Minerva Transfer Credit Assessment Form.

For instructions on how to complete the Minerva Transfer Credit Assessment form, select the word “HELP” in the upper right hand corner of the Minerva screen. Follow the instructions provided on the attached link to complete the form.

IMPORTANT: Please note this important change to the course approval process.

ALL courses entered on the Minerva Transfer Credit Assessment Form will be approved by Arts OASIS as ELECTIVE CREDIT ONLY.

The Program Requirement Approval process is now independent of the Minerva Study Away application process

If you would like to use a course taken at another university to meet a program requirement (e.g., towards an honours, faculty, major or minor concentration), it is your responsibility to contact the department that administers the program of study and follow the program audit procedures explained on their website to use a course completed at another university towards a McGill program of study.

Part 3: TRANSFER OF CREDIT

The course(s) on your Minerva Transfer Credit Assessment Form will not be “Faculty Approved” or receive “Overall Approval” until:

  1. McGill receives an official transcript of completed studies (including course numbers and individual final grades) directly from the host university to McGill’s Enrollment Services. Please contact your host university and make sure that an official transcript of your studies will be sent directly from the host university to the address indicated on this website. (See Transferring Credit, "Transcript from Host University").
  2. Your Minerva Transfer Credit Assessment Form accurately reflects the courses listed on the official transcript that is received from the host university. If the courses on your Minerva Transfer Credit Assessment Form do not match the courses listed on the official transcript, the processing of your transfer credit will be delayed.
  3. If a French-as-a-Second-Language course has been taken at another university, you must take a post-test at McGill’s French Language Centre upon your return and the result of the post-test must be received by studyaway.arts [at] mcgill.ca (Arts OASIS) before transfer credit can be assessed.