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Process to transfer credit

McGill Exchange - Fall and/or Winter

Independent Study Away (including Online Education and J'Explore) - Fall, Winter and/or Summer

Only courses successfully completed at a host university that appears on the Arts OASIS list of institutions approved for transfer credit during a Faculty Approved study away are eligible for transfer credit. ALL components of the method of evaluation of each course must be completed by the end of the term of study at the host university. Transferring credit for studies completed during a pre-approved study away is a three-part process. Please carefully read and follow the instructions below:

Part 1: McGILL COURSE EQUIVALENCY

McGill Faculty and departments are responsible for assessing course content and assigning course equivalencies for course taken at another university using McGill’s Course Equivalency System.

BEFORE beginning this step, carefully read the information under Transferring Credit, "McGill Course Equivalency" for an explanation of this process.

NOTE: You must be a currently registered McGill student and have access to the host university’s course syllabus in order to complete this step. Keep in mind that the course syllabus you submit for assessment on McGill’s Course Equivalency System must correspond to the term in which the course is taken.

Part 2: MINERVA TRANSFER CREDIT ASSESSMENT FORM

The Minerva Transfer Credit Assessment Form must be completed by all McGill students completing courses at another university as part of a Faculty Approved McGill Exchange or an Independent Study Away to a school that appears the Arts OASIS list of institutions approved for transfer credit, grouped by continent.

BEFORE beginning this step, carefully read the information under Transferring Credit, "Minerva Transfer Credit Assessment Form" for an explanation of this process.

Once you receive an email confirming that your course has been assessed on McGill’s Course Equivalency System, access your Minerva Study Away application to begin the process of adding the course(s) you wish to take at the host university. To access the form, log on to Minerva and navigate to: Student Menu > Student Records Menu > Exchange/Study Away Menu > View Application Status > Click on the Details link to access your Minerva Transfer Credit Assessment Form. At the bottom of your Minerva Study Away application, you will find a link to the Minerva Transfer Credit Assessment Form.

For instructions on how to complete the Minerva Transfer Credit Assessment form, select the word “HELP” in the upper right hand corner of the Minerva screen.

ALL courses entered on the Minerva Transfer Credit Assessment Form will be approved by Arts OASIS as ELECTIVE CREDIT ONLY.

The Program Requirement Approval process is now independent of the Minerva Study Away application process

If you would like to use a course taken at another university to meet a program requirement (e.g., towards an honours, faculty, major or minor concentration), it is your responsibility to contact the department that administers the program of study and follow the program audit procedures explained on their website to use a course completed at another university towards a McGill program of study.

Part 3: TRANSFER OF CREDIT

The course(s) on your Minerva Transfer Credit Assessment Form will not receive “Overall Approval” until:

  1. McGill receives an official transcript of completed studies (including course numbers and individual final grades) directly from the host university to McGill’s Enrollment Services. Please contact your host university and make sure that an official transcript of your studies will be sent directly from the host university to the address indicated on this website. (See Transferring Credit, "Transcript from Host University").
  2. Your Minerva Transfer Credit Assessment Form accurately reflects the courses listed on the official transcript that is received from the host university. If the courses on your Minerva Transfer Credit Assessment Form do not match the courses listed on the official transcript, the processing of your transfer credit will be delayed.

If a French-as-a-Second-Language course has been taken at another university, you must take a post-test at McGill’s French Language Centre upon your return and the result of the post-test must be received by studyaway.arts [at] mcgill.ca (Arts OASIS) before transfer credit can be assessed.

Inter-University Transfer (IUT)

Step 1: Your approved IUT status will be noted on your McGill record as “IUT – Transfer” once the host university has informed McGill’s Enrolment Services that your course registration at the host university has been successful. This normally occurs after the Course Change (Add/Drop) Period ends for that term of study. If this coding does not appear by the 4th week of classes, please email iut [at] mcgill.ca.

Step 2: Students contact the host university to ensure that a final transcript will be sent to McGill from the host university at the completion of their studies and that outstanding fees or administrative holds will not prevent the release of the final transcript by the host institution.

Once McGill receives an official transcript of completed studies (including course numbers and individual final grades) directly from the host school to McGill’s Enrollment Services, your Minerva transcript will be updated with the transfer credits you have earned.

Transfer credit that is reported after government reporting deadlines have passed has a more complex reporting structure and may have fee assessment implications. Please contact Student Accounts for information on the amount of this charge.

Step 3: Program Requirement Approval

If you would like to use a course taken at another university to meet a program requirement (e.g., towards an honours, faculty, major or minor concentration), it is your responsibility to contact the department that administers the program of study and follow the program audit procedures explained on their website to use a course completed at another university towards a McGill program of study.

J'Explore Program

Please read the information under TRANSFERRING CREDIT POLICY, TRANSCRIPT FROM HOST SCHOOL and TRANSFER OF CREDIT for an explanation of this step.

Pre-Admission Transfer Credits earned prior to McGill Registration

If you have completed university courses at another institution prior to your registration at McGill, you may receive advanced standing in your degree. As part of the admissions process, you must submit transcripts from all previous studies. If the university studies you completed prior to your registration at McGill are not accurately recorded on your Minerva student record, please consult with Service Point to discuss any missing information.

An Admissions Officer will review your record and assign any eligible advanced standing credits as general (TRNS XXX) transfer credit as illustrated in “EXAMPLE A”.

http://www.mcgill.ca/oasis/files/oasis/trnsxxx-example_0.jpg

If you were granted a lump sum of transfer credits as "TRNS XXX" upon your admission to McGill Faculty of Arts, you may wish to have these credits articulated in order to use them towards program requirements as illustrated in “EXAMPLE B”.

http://www.mcgill.ca/oasis/files/oasis/trnsxxx-b.jpg

How do you transfer credits completed at another university, prior to your registration at McGill, towards your McGill BA degree?

Step 1: Ensure that you accurately declared all previous university-level studies on your admission application. If the university studies you completed prior to your registration at McGill are not accurately recorded on your Minerva student record, please consult with Service Point to discuss any missing information.

Step 2: Ensure that your previous college/university sends your official transcript to McGill.

Step 3: Wait for an admissions officer to process your general transfer credits and update them on your unofficial transcript in Minerva as per “Example A”. Your Minerva record will be updated by October if you were admitted for the Fall term, though in most cases the information will be showing on your record during the summer and prior to starting classes.

Step 4: Decide which programs of study you want to complete for your McGill BA degree. Review the Degree Planning Guide and meet with your departmental advisers to discuss whether courses completed prior to McGill can be used towards your program(s) of study.

Step 5: Use the McGill Course Equivalency System. NOTE: You may not be able to complete this step until you have an active Minerva student record.

If the departmental program adviser assessed that the transfer credit articulated on your Minerva transcript includes courses that can be used toward a McGill program of study, you will need to have these courses assessed individually for course content using the Course Equivalency System. For instructions on how to use the McGill Course Equivalency system, carefully read the information under Transferring Credit, "McGill Course Equivalency" for an explanation of this process.

If a French-as-a-Second-Language course has been taken at another university, you must take a post-test at McGill’s French Language Centre upon your return and the result of the post-test must be received by studyaway.arts [at] mcgill.ca (Arts OASIS) before transfer credit can be assessed.

Step 6: Complete the Transfer Credit Articulation Form. Please note that it may take up to 10 working days to process, or longer, during peak periods. Please note that it's not necessary to add every university-level course that you took on this form, only the ones that will count towards the completion of your programs at McGill. If you have questions about this step, please consult Service Point.

Interruption of studies

If you studied at another university during an absence from your McGill studies you may be eligible to receive transfer credit towards your McGill degree if you completed coursework at a degree granting institution that appears on the Arts OASIS list of approved institutions by continent. Transfer credit that is reported after government reporting deadlines will have fee assessment implications.

If you took courses at another approved institution while registered as a degree student, instead of an undergraduate “non-degree Visiting student”, credits can only be transferred to your McGill degree once studyaway.arts [at] mcgill.ca (Arts OASIS) has received confirmation from the institution that you have withdrawn from the university and degree program.

You are not permitted to be concurrently registered as an undergraduate degree student at two different universities.

If you studied at another university during an absence from your McGill studies and you do not have an active McGill student record, you must:

  1. Submit a Minerva “Request for Readmission
  2. Indicate in the “Student Comment” section of your application, the name of the institution you attended and the list of course(s) in which you were enrolled.
  3. Complete and return the PDF icon Interruption of McGill Studies Transfer Creditform to studyaway.arts [at] mcgill.ca.
  4. Arrange for an official transcript of studies to be sent directly from the host university. (See Transferring Credit, "Transcript from Host University").
  5. You will receive an email to your McGill account with information about next steps.
  6. A “Faculty SAO Warning” will be placed on your Minerva student record and will remain until all documentation has been received and your request has been evaluated.

If you studied at another university during an absence from your McGill studies and you have an active McGill student record, you must:

  1. Complete and return thePDF icon Interruption of McGill Studies Transfer Credit form to studyaway.arts [at] mcgill.ca.
  2. Arrange for an official transcript of studies to be sent directly from the host university. (See Transferring Credit, "Transcript from Host University").
  3. Follow the three-part process for transferring credit for studies completed during a pre-approved study away as explained under Process to transfer credit.
  4. A “Faculty SAO Warning” will be placed on your Minerva student record and will remain until all documentation has been received and your request has been evaluated.

Arts OASIS reserves the right to refuse to award McGill transfer credit if the host school or any of its courses fails to meet the Arts OASIS study away policies or McGill’s program or degree requirements.