Furniture and Appliances

Any furniture or appliance used for University-related activities.

Furniture and Appliances are designated for tracking and tagging if they meet any of the criteria below:

• Minimum value threshold of $1,000 at the time of acquisition.

• Any appliance containing refrigerants, regardless of value.

• Any appliance may be subject to third-party audits for environmental, health, or safety purposes, regardless of their value.

IT Assets - Hardware

• IT Assets – Hardware refers to any IT equipment used on or off campus, for University-related activities. This includes equipment such as personal workstation components such as desktops and laptop computers, printing and scanning devices, mobile communication devices, fixed communication equipment, data-storage and distribution devices, audio-visual equipment, peripherals and other mobile devices, POS stations, 3-D printers, and so on.

  IT Assets – Hardware are designated for tracking if they meet any of the criteria below:

• Minimum Value Threshold of $250 at time of acquisition.

• Is used to either collect, record, analyze, or distribute University data, regardless of its initial dollar value.

IT Assets – Software

IT Assets – Software refers to any type of software used on or off campus, purchased and installed on either a University computer or server or any computer or server, dedicated for use by McGill University. This does not include software as a service tool, and/or other subscriptions.

IT Assets – Software are designated for tracking if they meet any of the criteria below:

• Minimum Value Threshold of $1,000 at time of acquisition.

Musical Instruments

Any musical instrument is designated for tracking and tagging if it meets the following criteria:

• Minimum Value Threshold of $1,000 at time of acquisition.

Non-Depreciable Assets

These include any artwork, architectural element, artifacts, or other items of historical significance. Regardless of financial value, tracking and tagging may be advised on a case-by-case basis, in collaboration with University Archives, and other experts.

Scientific Instruments

Measurement instruments, microscopes, medical and dentistry instruments, incubators, spectrometers, and scanning devices. Includes any asset used for research purposes and which does not fall, first, in any of the other categories (IT-Hardware, IT- Software, Furniture and Appliances, Musical Instruments, and so on). Scientific instruments may be tracked and tagged, according to the following:

• Minimum value threshold of $1,000 at the time of acquisition.
• Contain refrigerants, regardless of their value.
• May be subject to third-party audits for environmental, health, or safety purposes, regardless of their value.
• Emit fumes, contain lasers, or require a permit or license to be operated.

Sports and Recreational Equipment

This category includes gym and fitness equipment, treadmills, soccer nets, paddleboards, etc. Sports and Recreational Equipment are designated for tracking and tagging if they meet any of the following criteria:

• Minimum value threshold of $1,000 at the time of acquisition.

• Sports and or recreational equipment may be subject to third-party audits for environmental, health, or safety purposes, regardless of their value.

Tools and General Machinery

This category includes items such as drills, floor buffers, metal presses, sawing, milling and cutting equipment, compressors, farming tools, and equipment. Tools and General Machinery are designated for tracking and tagging if they meet any of the following criteria:

• Minimum value threshold of $1,000 at the time of acquisition.

• Any tool or piece of machinery, which may be subject to third-party audits for environmental, health, or safety purposes, regardless of their value.

Vehicles

Any motorized or non-motorized vehicles, including vehicle attachments, trailers, or boats, used for transporting people, equipment, animals, or goods in the context of University-related activities.

• There is no Minimum Value Threshold or risk criteria for vehicles. All vehicles fall under the scope of the Asset Management Program and must be tracked and tagged.