University Policies and Regulations



The University pursues its mission in a manner that advances its goals, protects the integrity of all it does and maintains the confidence of all members of the University community. Faculty, staff and students are expected to conduct themselves according to ethical and behavioural standards that promote an environment of respect, trust and inclusion, where academic excellence can flourish. The University’s policies and regulations, which support these standards, are found here. 


All Governing Documents (policies and regulations) shall be developed following the Policy Framework. To learn more about the new University protocols in policy development and associated responsibilities, please click here.

The Secretariat posts, on this webpage, Policies and Regulations that have been approved by the University’s governing bodies (Board of Governors and/or Senate). The posting of other types of documents is subject to approval by the Secretariat and restricted to documents that have broad University impact. To submit a request, please fill out the following form.

Please note that Policies and Regulations are reviewed and modified on a regular basis. Approved changes are updated by the University Secretariat.

For other unit/faculty-level regulatory documents, please refer to the following websites:

  • For procedures and guidelines relating to the recruiting, hiring, appointing, conditions of employment, salary, leaves and retirement of academic staff, please visit the Academic Personnel Office website.
  • For financial policies and regulations, please visit the Financial Services website.
  • For tuition information and policies, please visit the Students Accounts website.
  • For building policies, please visit the Campus and Space Planning website.
  • For staff pay, benefits, pensions and retirement, personnel policies and procedures (labour relations), please visit the Human Resources website.
  • For Information Technology policies, directives and standards, please visit the Information Technology Services website.
  • For information on student rights and responsibilities, please visit the Dean of Students website.

For any questions about this site, please contact the University Secretariat.

List of Policies/Regulations Approved by Governing Bodies (Board of Governors and/or Senate):


 Animals, Policy on the Study and Care of 

 Anti-Doping Policy

 Appeals of Tenure Decisions, Regulations on ( French Version)

 Archives - Terms of Reference


PDF icon Board of Governors Rules of Order and Procedure

PDF icon Born-Digital Record as the Official Record


 Charter of Students' Rights (PDF icon French Version )

PDF icon Code of Ethics and Conduct for Members of the Board of Governors of McGill University

PDF icon Conduct of Research, Regulation onPDF icon French Version)

PDF icon Conflict of Interest, Regulation on(PDF icon French Version)

Recognizing Conflicts ( French Version)

Conflict of Interest Reporting 

PDF icon Consulting and Similar Activities by Academic Staff, Regulation on  (French Version)

PDF icon Copyright, Policy on

PDF icon Cyclical Academic Unit Reviews, Regulations on


PDF icon Development and Review of Governing Documents, Policy for the


File Governing Document Template

File Procedure Template

File Governing Document Proposal Form


 Electoral Procedures of the Board of Governors

 E-Mail Communication with Students, Policy on ( French Version)

 Employment Equity Policy

PDF icon Employment of Academic Staff, Regulations Relating to the 

PDF icon Employment of Contract Academic Staff, Regulation Relating to thePDF icon French Version)

PDF icon Employment of Librarian Staff, Regulations Relating to the(PDF icon French Version)

PDF icon Employment of Tenure Track and Tenured Academic Staff, Regulations Relating to (PDF icon French Version)

End of Course Evaluation, Policy on Official

 Ethical Conduct of Research Involving Human Participants, Policy on

PDF icon e-Version as Official Record, Substitution of an


French at McGill University, Policy on the Use and Quality of  ( French Version)


Gift Acceptance Policy and Guidelines

 Gifts-in-Kind-Policy (Non-monetary donation)

PDF icon Graduate Student Supervision, Regulations on


PDF icon Harassment, Sexual Harassment and Discrimination Prohibited by Law, Policy on 

Harassment, Sexual Harassment and Discrimination Prohibited by Law (website) 

 Hazing and Inappropriate Initiation Practices. Policy on  ( French Version) 

Honorary Degrees and Convocations Committee, Guidelines for the  


 Information Technology Resources, Policy on the Responsible use of McGill ( French Version)

​ Internal Audit Charter

PDF icon Inventions and Software, Policy on

PDF icon Guidelines on the Application of the Policy on Inventions and Software

PDF icon Investment Policy, Statement of


 Leaves of Absence for Tenure Track and Tenured Academic Staff, Regulations on  (PDF icon French Version)

Logo, Name and Other Trademarks, Use of McGill University's


Maternity Leave, Parental Leave and Extended Parental Leave for Members of the Academic Staff, Regulations on (PDF icon French Version


 Naming of University Assets, Policy Relating to the


 Paper Use Policy 

PDF icon Procurement Policy(PDF icon French Version )


 Religious Holy Days, Policy for the Accommodation ( French Version

 Research Centres, Policy on (PDF icon French Version)

PDF icon Research Misconduct, Regulations Concerning the Investigation of (French Version)

PDF icon Retirement of Academic Staff, Regulations on


PDF icon Sabbatic leaves for Tenure Track and Tenured Academic Staff, Regulations on   ( French Version)

PDF icon Safe Disclosure (“Whistle Blowing”), Policy on   (PDF icon French Version)

Safe Disclosure Reporting

Senate Rules of Order and Procedure

PDF icon Sexual Violence, Policy againstPDF icon French Version)

Office for Sexual Violence Response, Support and Education Website

PDF icon Signing Authority, Regulations Relating to the Approval of Contracts and

PDF icon Smoking at McGill University, Policy Concerning    (PDF icon Smoking at McGill University, Policy Concerning)

PDF icon Smoking at McGill University, Procedure Concerning  (PDF icon French Version)

PDF icon Student Assessment Policy, University  (PDF icon French Version)

Student Conduct and Disciplinary Procedures, Code of  (PDF icon French Version)

 Student Grievance Procedures, Code of 

PDF icon Sustainability Policy


 Text-Matching Software, Policy on ( French Version)  

PDF icon Total Compensation Policy for Senior Administrators




PDF icon Regulations Relating to Visiting Academic AppointmentsPDF icon French Version