Instructor resources

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The McGill School of Information Studies is committed to excellence of instruction in support of student learning outcomes, and to further program, School, and University goals and missions. Our goal is that all SIS instructors are well-informed of School and University guidelines, policies, and regulations related to instruction; information is easily accessible, accurate and up-to-date, and is promoted and referred to on a regular basis.

The resources below are designed to ensure that instuctors are informed of pertinent policies and resources and to support the ongoing professional development of instructors in their capacity to provide the highest quality teaching in stimulating, satisfying learning environments.

  • New SIS instructors: carefully review the information below prior to teaching. If you have any questions whatsoever, please see the contacts below.
  • Established instructors & faculty are to check this page on an annual basis, at minimum.

 

Getting started

Get started with myCourses

For information and self-serve training materials please visit the myCourses website.

SIS encourages all instructors to contact the Educational Technology Consultants from McGill's Content and Collaboration Solutions (CCS) to set up an initial appointment to discuss the many options available for developing a dynamic and interactive myCourses interface for their courses. Visit the page above to request a one-on-one consultation or custom workshop.

>> Teaching preparation checklist

Get to know the School's teaching and learning goals and McGill regulations

>> MISt program goals & learning outcomes

>> Here

Office space, office support, and technology resources

Photocopying, mail box, office space, copy cards, assignment drop-off. Confidential items in student emails. Use electronic submissions whenever possible

All instructors are provided with temporary office space and access to laptops for classroom instruction. Please speak to Caterina Venetico, Administrative Coordinator.

Scheduling your office hours

 

Prepare your course outline

  • Ensure your course outline includes McGill's required course outline statements (see below).
  • Provide a copy of your course outline to Caterine Venetico, Administrative Affairs Coordinator.
  • Visit McGill's TLS site to inform yourself of teaching-related resources and support.
  • Set up your myCourses environment.

Get connected with resources and instructional support

Familiarize yourself with resources and support available to you as a SIS instructor, including those available through McGill's Teaching & Learning Service and the McGill Library.

Guidelines, policies, and regulations

School of Information Studies

School of Information Studies

Course Duration and Exams

Classes normally meet for 3 hours/week throughout the semester, as determined by the length of the semester). In both the Fall and Winter semesters, there is a one-week study break.  If a final examination is to be held, this should take place in the week following the 12th class.  If you are having a mid-term or final exam, please inform the SIS Administrative Coordinator by week 2 of your class so that arrangements for invigilation can be made.

Class Tests/Mid-Terms

Class tests should be scheduled during regular class time. Instructors should avoid scheduling tests on religious holidays.  See the following site for dates.
https://mcgill.ca/student-records/dates/holydays

Times or dates of tests should not be announced or changed after the end of the add/drop period.  Examination booklets for exams should be requested from the SIS Administrative Coordinator.

Final Exam

(See important dates for examination period.)

Item #2 – Senate Regulations:

Written examinations (including take-home examinations) shall not be held during the last two weeks of scheduled classes during the fall and winter terms, except where a pattern of continuous evaluation has been established, in which case the total value of examinations given in this period shall comprise no more than 10% of the final mark.

Item #3

If the written examinations in a course constitute 50% or more of the final mark, one of these shall be given as a final written examination; and it shall take place during the examination period after the last day of scheduled lectures in December or April.

Final examinations, including take-home examinations and examinations invigilated in the School must be scheduled during the final examination period in order to avoid conflicts with students’ examinations in other courses. Formal final examinations must have a minimum weight of 25%. The duration of formal final examinations is three hours. A McGill ID card with photo is required for admission to all final examinations.

Instructors should inform Cathy Venetico by week 2 of the term, regarding mid-term and final examinations in their courses, so that invigilators can be found. 

Grade Changes

The Mark Submission/Change form is used to submit mark changes, such as the grade following a K grade. The reason for the mark change must be clearly stated. You can get information about this form from Kathryn Hubbard, the Administrative & Student Affairs Coordinator. See note above for deadlines.

Contact

Disciplinary Issues or Problems: Instructors who encounter disciplinary issues, plagiarism allegations, or other problems should first consult with the School of Information Studies Master's Graduate Program Director (GPD) for advice and appropriate procedures. After discussion with the GPD, problems involving McGill graduate students that cannot be resolved at the School level are referred to the Graduate and Postdoctoral Studies Office.

Questions
The School of Information Studies Director can be consulted for clarification of any points concerning your role and responsibilities as an instructor.

McGill Guidelines & Policies Related to Teaching

>> www.mcgill.ca/tls/teaching/policies

Including:

Academic Integrity
Code of Student Conduct and Disciplinary Procedures
Conflict of Interest
Copyright
Course Evaluations, End-of-
Course Outline Brief Guide
E-Mail Communications with Students
Communications par courrier électronique avec les étudiants
Mobile Computing & Communications Devices in Classes
Harassment-Sexual-Harassment-Discrimination
Harcèlement, le harcèlement sexuel et la discrimination interdite par Loi
Ombudsperson for Students
L'ombudsman des étudiants et étudiantes
Religious Holy Days
L'accommodement des fêtes religieuses
Responsible Use of McGill Information Technology Resources
Bon usage des ressources informatique de McGill
Rights of Student with Disabilities
Les droits des étudiants handicapés
Safe Disclosure
Divulgation sans risque d'actes fautifs, Politique sur la
Teaching Portfolio Guidelines
Text-matching Software
Logiciels de comparison de texte
University Student Assessment
L'université relative à l'évaluation des étudiants

 

 


 

 

Teaching a SIS course

Course preparation & design

Course outlines

McGill Course Outline Guide, including instructions on required elements & statements. Please remember to include all the relevant McGill policy statements in your final course outline.

  • Course descriptions, as specified in the Handbook on Student Rights and Responsibilities, must be distributed during the first week of classes to all students enrolled in graduate courses or seminars.
  • Instructors must also submit the same information to their unit, where it must be kept on file for at least one year.
  • Guide to creating course outlines
  • Required statements on all McGill course outlines
  • Tying course learing to MISt progam outcomes
  • Sharing your course outline on the SIS website


Support for instructors

McGill Teaching & Learning Services

E-Bulletin for teaching.

 

 


Library services

The Library shares your goals of advancing learning and student success.

Getting started? The Library has prepared a checklist of everything you need to do to prepare for the academic year.

Course reserves (request form)
Class screening (request form)
Liaison librarian
Office delivery
Teaching services


Course evaluations

The MERCURY system is key to McGill’s ongoing work to provide students with enriching learning experiences. Student involvement in this process is critical to enhance the general quality of teaching and learning and all students are strongly encouraged to participate.

As taken from https://mcgill.ca/gps/staff/graduate/courses

Instructors may add up to three questions to their course evaluation questionnaire. This is an opportunity to receive feedback more specific to the course context or on particular areas of focus, such as new teaching strategies.

Evaluation of graduate courses and seminars can be used: 

  • to provide feedback for improvement; 
  • as part of a teaching dossier for tenure or promotion review; 
  • to help students choose courses. 

Evaluations should be conducted for all graduate courses and seminars. It is suggested that evaluations draw on several sources of information in addition to students, such as the instructor, other faculty attending the seminar, and/or professionals from Teaching and Learning Services (formerly CUTL) who have been consulted by the instructor.
Units are encouraged to develop appropriate methods to evaluate their graduate courses and seminars and to share information about useful evaluation procedures with other units. Information about methods for evaluating courses may be obtained from Teaching and Learning Services (formerly CUTL).
It is understood that many graduate courses and seminars have limited enrollment, which may compromise the validity of statistical summaries of student reports. Any evaluations of small courses (as defined by the unit) should be used mainly for purposes of feedback to the instructor.


When conducting student evaluations of graduate courses and seminars, units must safeguard respondents' confidentiality in a number of ways:

  • Evaluation forms must be collected and returned to the person responsible for administering the evaluations by someone other than the instructor.
  • The instructor of the course must not be present when students fill out course evaluations.
  • Information regarding evaluations must not be made available to an instructor until all grades have been submitted.
  • Units should adopt special steps to maintain respondents' confidentiality in small courses or seminars.

The results of the evaluations are made available to the chair of the unit and to the instructor.
Students should have access (e.g., through library reserve or the unit's Graduate Program Office) to summaries of the evaluations under the conditions that:

  • the summaries include only information pertinent to students and exclude individual comments;
  • the instructor has had an academic teaching appointment for more than two years at any university;
  • a minimum number and percentage of students in the class (fixed by the unit) have responded to the course evaluation;
  • the instructor has granted written permission to allow such access. Instructors may grant or withhold permission to publicize evaluations independently for graduate and undergraduate teaching and independently for large and small graduate courses or seminars.

Teaching portfolios


In case of problems

Disciplinary Issues or Problems

Instructors who encounter disciplinary issues, plagiarism allegations, or other problems should first consult with the School of Information Studies Master's Graduate Program Director (GPD) for advice and appropriate procedures. After discussion with the GPD, problems involving McGill graduate students that cannot be resolved at the School level are referred to the Graduate and Postdoctoral Studies Office.


Useful links

  • McGill Bookstore
  • McGill Library

Forms

 


Contacts

  • Graduate Program Director (Master's): General questions re: MISt program and courses. Teaching-related issues or concerns.
  • Graduate Program Director (PhD): Questions re: PhD program and courses.
  • Director:
  • Administative Coordinator (C. Venetico): Instructor space, instructor laptops, SIS building access, sessional instructor contract questions.

 

 

 

 

 

 

Physical teaching resources & equipment

Unions

McGill Course Lectuers and Instructor's Union (MCLIU)

 

 

 

     

McGill Policies & Guidelines Related to Teaching

Academic Integrity
Code of Student Conduct and Disciplinary Procedures
Conflict of Interest
Copyright
Course Evaluations, End-of-
Course Outline Brief Guide
E-Mail Communications with Students
Communications par courrier électronique avec les étudiants
Mobile Computing & Communications Devices in Classes
Harassment-Sexual-Harassment-Discrimination
Harcèlement, le harcèlement sexuel et la discrimination interdite par Loi
Ombudsperson for Students
L'ombudsman des étudiants et étudiantes
Religious Holy Days
L'accommodement des fêtes religieuses
Responsible Use of McGill Information Technology Resources
Bon usage des ressources informatique de McGill
Rights of Student with Disabilities
Les droits des étudiants handicapés
Safe Disclosure
Divulgation sans risque d'actes fautifs, Politique sur la
Teaching Portfolio Guidelines
Text-matching Software
Logiciels de comparison de texte
University Student Assessment
L'université relative à l'évaluation des étudiants

 

 

 

 

Key Dates

 

 

 

 

Guidelines for Instructors

 

Important Dates for course planning

 

Policies

 

 

Course Outlines

 

Guide to Creating your Course Outlines

 

Required Statements for B.Ed. Course Outlines

 

Required Statements for Counselling Psychology Course Outlines

 

Required Statements for School/Applied Child Psychology Course Outlines

 

Course Outlines for M.Ed. Courses

 

 

Teaching an ECP Course

 

Getting Started for Instructors

 

Ordering Textbooks/Course Packs

 

myCourses Learning Management System

 

“Focus on Teaching” e-bulletin

 

Instructor Handbooks for:

EDPE 300, EDPI 341, EDPI 309

 

Text-matching Software and Plagiarism

Resources & Facilities

 

What does my classroom look like?

 

Shared office space for Course Lecturers

 

uPrint (Printing and Copying services)

 

Audiovisual Equipment Loan Service

 

Education Curriculum Resources Centre

 

 

 

 

 

Instructor guidelines

 

McGill policies and guidelines related to teaching.

Instructional support

The McGill TLS site is McGill's main hub for instructional information, resources, and support, including: policies & guidelines, course design, course evaluations, workshops & events, & FAQs.

Academic integrity

 

Guidelines & policies

>> McGill Policies & Guidelines Related to Teaching

Including:
Academic Integrity
Code of Student Conduct and Disciplinary Procedures
Conflict of Interest
Copyright
Course Evaluations, End-of-
Course Outline Brief Guide
E-Mail Communications with Students
Communications par courrier électronique avec les étudiants
Mobile Computing & Communications Devices in Classes
Harassment-Sexual-Harassment-Discrimination
Harcèlement, le harcèlement sexuel et la discrimination interdite par Loi
Ombudsperson for Students
L'ombudsman des étudiants et étudiantes
Religious Holy Days
L'accommodement des fêtes religieuses
Responsible Use of McGill Information Technology Resources
Bon usage des ressources informatique de McGill
Rights of Student with Disabilities
Les droits des étudiants handicapés
Safe Disclosure
Divulgation sans risque d'actes fautifs, Politique sur la
Teaching Portfolio Guidelines
Text-matching Software
Logiciels de comparison de texte
University Student Assessment
L'université relative à l'évaluation des étudiants

Course preparation & design

Instructional support
 

Required statements for course outlines
IMPORTANT: All McGill instructors must include required McGill course outline statements in official syllabi.
>> nstructions are here: TLS Course Outline Guide.

Reference copies of course outlines for web
The School requests instructors to provide reference copies of syllabi for web posting prior to each semester, as applicable. Reference syllabi help prospective and current students with course selection, among other uses.

Although some instructors may prefer to release a full outline for posting, these do not need to be full outlines, but may be truncated or summarized in the manner preferred by the instructor. These outlines are for unofficial, reference purposes; official syllabi are available in MyCourses to students registered in specific classes.

Before submitting, instructors should be aware of the information found in the SIS Website Guidelines for Posting Web Syllabi document, below.

>> SIS Guidelines for Posting Web Syllabi


 

 

 

Teaching Resources

Active and collaborative learning
Assessing learning
Discussion
Diversity in higher education
Feedback to and from students
General higher education
Large classes
Learning Theories
Lecturing
Professional organizations, conferences and journals
Questions; asking and answering
Teaching and learning spaces
Teaching portfolios
Technology in learning and instruction

>> https://mcgill.ca/tls/teaching/resources

Title D

Content D

Required statements for course outlines
All McGill instructors must include required McGill course outline statements in official syllabi. Instructions are here: TLS Course Outline Guide.

Reference copies of course outlines for web
The School requests instructors to provide reference copies of syllabi for web posting prior to each semester, as applicable. Reference syllabi help prospective and current students with course selection, among other uses.

Although some instructors may prefer to release a full outline for posting, these do not need to be full outlines, but may be truncated or summarized in the manner preferred by the instructor. These outlines are for unofficial, reference purposes; official syllabi are available in MyCourses to students registered in specific classes.

Before submitting, instructors should be aware of the release information found in the SIS Website Guidelines for Posting Web Syllabi document, located on the Forms, Guidelines, & Policies page.

SIS processes & reminders

 

 

Technology

See the IT page for technology-related information.

Please note:  A laptop must be brought to the classroom as there are no computers in the classes. If you do not want to bring your own laptop to class, Netbook loaners are available from the School, and will be made available to you for the duration of the term in which you are teaching.

 

McGill links

Questions or feedback about this page? Let us know.