Withdrawal from the University and/or Courses

Health/Dental insurance

Students, who withdraw late in the term from the University, may not necessarily be eligible for a fee refund of health insurance charges.  During the period of withdrawal with full refund, the University will confirm with the insurance providers that the various health insurance plans are eligible to be nullified. This may depend on whether or not claims are being made.  After this period, should a student be exceptionally granted a retroactive withdrawal, they will be contacted by Student Accounts to inform them of a refund of Health Insurance premiums. The refunds of the Health Insurance premiums will be processed only if no claims have been made with the insurer. The insurer requires that students must be registered in order to remain eligible for the insurance coverage.

Depending on timing, some of these fees may not be refunded, or may be refunded if materials are returned in good condition.  Check with your department if you wish to know if charges specific to your program/course are refundable.  Information regarding the policy applicable to these fees may also be available on the Fee descriptions page of the Student Accounts website.

To be applied when withdrawal happens as of 1 September for the Fall term, or as of 1 January for the Winter term. If there was an admissions deposit for the term of the withdrawal, the deposit is forfeited and no Registration Cancellation Charge is applied. For the current amount of this charge, please see this website: https://www.mcgill.ca/student-accounts/tuition-fees/non-tuition-charges/other 

Outstanding McGill loans

Any outstanding McGill loans should be repaid. For repayments, please send an email to loansadmin.finserv [at] mcgill.ca with “McGill Loan” in the subject line to arrange a payment plan.

Any admissions deposit will be forfeited if the withdrawal is in the same term as the deposit. This is independent of the date of withdrawal.  https://www.mcgill.ca/student-accounts/new-students/deposits

Other deposits

Any other deposits on file are reviewed to determine if they are refundable to the student, refundable to an external scholarship provider or sponsor, or should be forfeited.

If there are external scholarships/bursaries in the term of withdrawal, or any subsequent terms, the external scholarship/bursary agency will determine if the award needs to be returned to them. This can potentially create a balance owing to the University on the student fee account.  In this situation, the student must then pay their account in full.

Any third party sponsorships will be reviewed to see if the sponsor will pay for any withdrawn courses that are still being charged to the student, or if any penalties (i.e. Registration Cancellation Charge) will be covered. Anything not covered by the sponsor will be the student’s responsibility to pay.

As a condition of receiving the Education Tuition Assistance for McGill employees courses must be successfully completed. If a course is withdrawn after the Withdrawal with Full Refund period and the fees are still being charged, the Education Tuition Assistance amount will be reversed, as the course was not successfully completed. The cost of the course is then the responsibility of the student to pay by the next fee payment deadline.

Depending on the date that the student vacates their residence/housing, rent for the month will need to be adjusted and future months’ rent will need to be reversed.

Depending on the date that the student vacates their residence/housing, the housing deposit may be  forfeited, either partially or fully.

There may be damages charges applied to the fee account at the time the student vacates their room, or at a later date.

More information on this topic may be found at: www.mcgill.ca/students/housing/

Depending on the type of meal plan a student is enrolled in, there are different policies on what is eligible to be refunded to the student’s fee account. Please speak with a representative in Food and Dining Services.

More information on this topic may be found at: https://www.mcgill.ca/foodservices/

If a student has an internal scholarships/bursaries in the term of withdrawal or any subsequent terms, it may be revoked. If the award paid into the student’s fee account, it will be reversed out of the fee account, potentially creating a balance owing to the University. If there were internal awards paid by direct deposit or cheque that will be revoked, these will also be charged to the student’s fee account and potentially create a balance owing the University. The decision to revoke undergraduate and need-based awards is undertaken by Scholarships & Student Aid. The decision to revoke graduate awards is undertaken by Graduate and Postdoctoral Studies.

If the student had a US Direct Loan, US Parent Plus loan, or US Grad Plus Loan in the term of withdrawal, Scholarships & Student Aid will need to do a Return to Title IV calculation to determine if any of the loans needs to be returned by Student Accounts to the US government. This may create a balance owing to the University on the student’s fee account.

More information on this topic may be found at: https://www.mcgill.ca/studentaid/ and https://www.mcgill.ca/gps/funding/

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These charges are only applied to the student’s fee account once a month. Students can review any new charges since the last e-bill on Minerva.

Students should review their library account to see if there are any outstanding fines to be paid.