FAQ

The Co-Curricular Record (CCR) is an official document that recognizes student involvement in eligible campus activities and enriched educational opportunities, and select scholarships and awards. The CCR serves as a companion piece to the academic transcript. It is a valuable tool for students to present to prospective employers and professional/graduate schools to highlight a student’s complete university experience. Any student currently registered (and recently graduated) at McGill can sign in to myInvolvement with McGill credentials to view, customize, and print their CCR.

myInvolvement is a web-based tool designed to:

• Showcase workshops, events and volunteer opportunities to current McGill students.
• Allow students to search, register for, and record their participation in eligible out-of-classroom activities.
• Help faculty, staff and student organizations advertise eligible activities, and report student involvement to stakeholders.
• Provide students with a Co-Curricular Record (CCR) from McGill

There are many benefits to the CCR:

• The CCR provides students with an official university-verified document of all their student involvement at McGill University
• The CCR is a great comprehensive tool to use when applying for scholarships, bursaries, awards, graduate and professional schools or employment and volunteer opportunities
• A CCR will enrich a student's meetings with key academic, support, and services staff at McGill. A CCR will offer these professionals a better understanding of how a student's background, skills, values and interests fit in with their future plans and decisions.
• Co-curricular involvement (programming providing opportunities for students to actively engage in meaningful activities outside the classroom) is proven to help students develop career readiness by providing exposure to different work environments and professions, as well as opportunities to develop professionalism, skills, and self-knowledge.

No, the CCR is not mandatory for any student and it is not a requirement to graduate. However, it's a great tool for students (undergraduates and graduates) to use to help them keep track of all the opportunities they participate in outside of the classroom.

We offer consultations with student groups and university units regarding CCR eligibility. Responses to student queries about their CCR.

• Official data management service for co-curricular programs with:
  • Connections to Banner Student Information System (SIS)
  • Participation tracking with ID-card scanning (individual events and co-curriculum)
    • myInvolvement is the tracking tool for university-wide initiatives, such as SKILLS21 (led by Teaching and Learning Services) and the Individual Development Plan (Graduate and Postdoctoral Studies)
  • Centralized recordkeeping
  • Reporting of student participation trends

An Official CCR is generally used when applying to graduate/professional programs, internships, grants or employment. It can only be sent by a CCR Officer with the resource  account myInvolvement [at] mcgill.ca to the authoritative agencies indicated on the student’s application. 

An unofficial CCR is a version that students can access anytime on myInvolvement. It presents a complete summary of a student’s participation in authorized co-curricular activities and self-reported experiences. It can be edited (i.e. students can hide elements for a shorter version) before sharing as desired. 

Yes, McGill students may record unverified experiences on their student-generated CCRs. This is a great way to keep track of your participation in opportunities that are not currently CCR-eligible. To submit a self-reported experience: 

1. Sign in to myInvolvement
2. Click your first initial (or photo) in the top-right corner of the page.
3. Click "Experiences".
4. Click "Add Experience".
5. Click "Student Self-Reported Experiences (NOT VERIFIED BY MCGILL UNIVERSITY)".
6. Fill out the form and press "Submit".

Experiences are normally approved within two business days.

Contact myinvolvement [at] mcgill.ca for questions related to the CCR and myInvolvement.

To have a new workshop recognized on the CCR, staff and students must first ensure the opportunity meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, staff must complete the Staff-Administered Workshop Recognition Form. If you're a student leader, you must complete a Student-Administered Workshop Recognition Form. Upon completing the form, within 24-48 hours, you will receive a response from the myInvolvement team, letting you know if your opportunity has been approved or not. We ask that staff and student leaders submit their form(s) for approval in advance of the event. Once the event has been approved, staff and students may create an event submission for the workshop on myInvolvement. 

If the workshop is not CCR eligible, do not complete a form. Please contact myinvolvement [at] mcgill.ca and ask if you can still advertise the event on myInvolvement. Additionally, please inform volunteers that if they want recognition for attending the workshop, they can use the Students Self-Reported Experiences option to keep track of their own participation. Staff and student organizations do not need to complete any forms for the Students' Self-Reported Experiences option.

To have a new volunteer opportunity recognized on the CCR, staff and students must first ensure the opportunity meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, staff must complete a Staff-Administered Volunteer Recognition Form. If you're a student leader, you must complete a Student-Administered Volunteer Recognition Form. Upon completing the form, within 24-48 hours, you will receive a response from the myInvolvement team, letting you know if your opportunity has been approved or not.

If the volunteer opportunity is not CCR eligible, do not complete the form. Instead, please inform volunteers that if they want CCR recognition for participating in the opportunity, they can use the Students Self-Reported Experiences option to keep track of their own participation. Staff and student organizations do not need to complete any forms for the Students' Self-Reported Experiences option.

Yes, they do. McGill University is one of over 80 Canadian universities and colleges that have launched or are developing co-curricular recognition programs, including our peer research-intensive universities in Québec and across the country. We are a member of the Co-Curricular Records Community of Practice at the Canadian Association of College & University Student Services (CACUSS) and we follow the Canadian CCR Standards and Guidelines.

Students can register their organizations on myInvolvement from August 1st to February 1st of each academic year. During this time, a registration link will appear on the Student Groups webpage for all student organizations (undergraduate and graduate) to use. All student organizations will also receive a confirmation email from the myInvolvement team once they have successfully registered on the platform. After February 1, student organization registration is closed until the following academic year. If student organizations want to be notified about registration for the next academic year, they must contact myinvolvement [at] mcgill.ca for additional information. 

For additional information, please consult our Register/Re-register an organization page.

Please consult our Elections Module page for additional information. Student government organizations and the McGill Housing and Hospitality Services' Residence Councils can use myInvolvement to host anonymous elections. Student clubs, services, and other student organizations are not currently able to use myInvolvement to hold elections.

To view, customize, and print your CCR:

1. Sign in to myInvolvement
2. Click your first initial (or photo) in the top-right corner.
3. Click "Co-Curricular Record."

Press the "Save" button located in the top right-hand corner.

Please contact myinvolvement [at] mcgill.ca for additional information. Be sure to include the following information in your response:

• Official Organization Name
• Brief summary of the organization
• An updated copy of your organization's constitution

Students must first confirm the opportunity they are seeking validation approval for meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, students should contact the myInvolvement team at myInvolvement [at] mcgill.ca for further instructions. Students must provide the following information in their request: 1) the name of the opportunity; 2) the name(s) of the McGill staff, faculty or recognized student organization(s) that oversaw the opportunity; 3) the start- and end dates of the opportunity.

If the opportunity is not CCR eligible, students can use the Students Self-Reported Experiences option to keep track of their participation in opportunities are not currently CCR eligible.

Yes, but students can only receive recognition for opportunities that occurred within the last two years. Any opportunities that are older than two years will not be accepted and recognized on the CCR. 

Students must first confirm the opportunity they are seeking validation approval for meets the CCR's Eligibility Guidelines. If the opportunity is CCR eligible, the student must then contact the designated McGill staff, faculty or recognized student organization that oversaw the opportunity and ask them to contact the myInvolvement team on their behalf, stating the student participated in this opportunity and would like to obtain CCR recognition for it. The designated staff or student organization must also include the following information in their response:

1. The full name and McGill email of the student
2. The name of the opportunity
3. A summary of the student's roles and duties
4. The start- and end dates of the opportunity (mm/dd/year)
5. Total volunteer hours (optional)

Send an email request to the myInvolvement team at myinvolvement [at] mcgill.ca from your McGill email address before listing us on your application. You must include the names of all the institutions and/or companies you are applying to. Please note that the myInvolvement team cannot verify student self-reported experiences that appear on your CCR.

For graduates to view, customize, and print their CCR:

1. Sign in to myInvolvement
2. Click your first initial (or photo) in the top-right corner.
3. Click "Co-Curricular Record"

No. It is the responsibility of the McGill staff, faculty or recognized student organization that oversee/manage any volunteer opportunities to ensure that all of their student volunteers receive CCR recognition.

You should contact your faculty and ask them to contact the myInvolvement team to determine if the internship/volunteer activity can be recognized on the CCR. 

Note: Usually, most internship opportunities that are recognized on the CCR are recognized under the Enriched Education Opportunity (EEO) section. EEOs have different eligibility guidelines than other CCR opportunities. For more information on EEOs, please consult our EEO FAQ page.

You can submit the list of volunteers to us by completing the CCR Event Attendance/Volunteer List Submission Form. This form is accessible to both staff, faculty and student organizations. Please note that you must sign in with your McGill credentials to access the form.

Yes, students can modify the layout of their unofficial CCR. It's often recommended that students modify their CCRs to make them more personalized when they are applying to jobs, internships, graduate schools and so forth. 

To edit your CCR:  

1. Sign in to myInvolvement
2. Click your first initial (or photo) in the top-right corner.
3. Click "Co-Curricular Record."
4. Select "Change Layout" located in the top right-hand corner.

From here, students can select the order of different involvement opportunities they want to appear on their CCR. Students can also choose to "hide" any opportunities they don't want to appear on their CCRs. For more information, please consult the Engage article on Accessing and Customizing Your Co-Curricular Transcript. 

It will take time for the workshop to appear on your CCR. Please wait at least 1 month for the opportunity to appear. If it’s been over one month and the opportunity still hasn’t appeared on your CCR, you should contact the coordinating unit or department that hosted the workshop, and ask them to contact the myInvolvement team at myinvolvement [at] mcgill.ca for more information.

McGill students may record unverified experiences on their student-generated CCRs. This is a great way to keep track of your participation in opportunities that are not currently CCR-eligible. To submit an self-reported experience:

1. Sign in to myInvolvement.
2. Click your first initial (or photo) in the top-right corner of the page.
3. Click "Experiences".
4. Click "Add Experience".
5. Click "Student Self-Reported Experiences (NOT VERIFIED BY MCGILL UNIVERSITY)".
6. Fill out the form and press "Submit".
7. Experiences are normally approved within two business days.

Participation in recognized CCR experiences is submitted to us directly by McGill staff/faculty who oversee these opportunities or by student leaders (association or club executives).

Welcome to myInvolvement/CCR! Please consult our website for all of the information on myInvolvement and the CCR. If you have any questions or would like to schedule a meeting to learn more about the program, please send the myInvolvement team an email at myinvolvement [at] mcgill.ca

• Administrators can use myInvolvement to track workshop attendance and student volunteer programs.
• Use ID-card scanners to facilitate time-efficient attendance tracking and improve recording accuracy of these opportunities.
• Recognition on the CCR is a useful incentive to enhance student participation.

Please consult our Creating Events module for step-by-step instructions on how to create events on myInvolvement.

Please consult our Tracking Event Attendance module for step-by-step instructions on how to upload and process attendance data on myInvolvement.

Faculty/Departments cannot create their own organizations on myInvolvement without the assistance of a myInvolvement Officer. Please contact myinvolvement [at] mcgill.ca to request they make an organization page on your behalf.

Please consult our EEO FAQs module for step-by-step instructions on how to have your EEO opportunity recognized on the CCR. 

You can submit the list of volunteers to us by completing the CCR Event Attendance/Volunteer List Submission Form. This form is accessible to both staff, faculty and student organizations. Please note that you must sign in with your McGill credentials to access the form.