Payment and Stipend Codes

 

 

This page lists payment and stipend codes. Academic and librarian staff members must hold tenure-stream appointments or be full-time Ranked Contract Academic Staff to have position codes applied to their record.

Position

Position code

Purpose

CRC Tier 1

AFU995

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • The default is zero salary, using the CRC's main fund code. Any approved CRC stipend must also be paid via this code.
  • Minerva Appointment Form will be approved only upon receipt of the CRC T1 awarding memo issued by the Office of the AP-APRA, and stipend only upon approval of the AP-APRA.

CRC Tier 2

AFU994

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • The default is zero salary, using the CRC's main fund code. Any approved CRC stipend must also be paid via this code.
  • Minerva Appointment Form will be approved only upon receipt of the CRC T2 awarding memo issued by the Office of the AP-APRA, and stipend only upon approval of the AP-APRA.

Distinguished James McGill Professor

AFU980

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • The DJMP stipend is paid via this code and must use the “James McGill/Dawson Professors” Fund.
  • Minerva Appointment Form approved only upon receipt of the DJMP awarding letter issued by the Provost & Vice-Principal (Academic).

James McGill Professor

AFU999

  • Normally used in conjunction with a tenure-track or tenured appointment
  • The JMP stipend is paid via this code and must use “James McGill/Dawson Professors” Fund.
  • Minerva Appointment Form approved only upon receipt of the JMP awarding letter issued by the Provost & Vice-Principal (Academic).

William Dawson Scholar

AFU998

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • The WDS stipend is paid via this code and must use “James McGill/Dawson Professors” Fund.
  • Minerva Appointment Form approved only upon receipt of the WDS awarding letter issued by the Provost & Vice-Principal (Academic).

Chair (Honorary)

AFN992

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • This code is used to record the appointment of a Named Chair, which does not carry any endowment.
  • The appointment length is five or seven years.
  • This position is zero salary. The Endowed Chair's spend fund code, created for record-keeping purposes only, must be used.
  • Minerva Appointment Form approved only upon receipt of the Endowed Chair awarding letter issued by the Provost & Vice-Principal (Academic).

Endowed Chair

AFU996

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • This code is used to record the appointment of a regular University-based Endowed/Named Chair.
  • The appointment length is five or seven years.
  • The default is zero salary, using the Endowed/Named Chair's spend fund code. Any stipend must also be paid via this code and must use the Endowed/Named Chair's spend fund.
  • Minerva Appointment Form approved only upon receipt of the Endowed/Named Chair awarding letter issued by the Provost & Vice-Principal (Academic).

Endowed Chair (Hospital-based)

AFU989

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • The appointment length is five or seven years.
  • The default is zero salary, using the Endowed/Named Chair's spend fund code. Any stipend must also be paid via this code and must use the Endowed/Named Chair's spend fund.
  • Minerva Appointment Form approved only upon receipt of the Endowed/Named Chair awarding letter issued by the Provost & Vice-Principal (Academic).

Endowed Professorship

AFU992

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • The appointment length is five or seven years.
  • The default is zero salary, using the Endowed/Named Professorship's spend fund code. Any stipend is also to be paid via this code and must use the Endowed/Named Professorship's spend fund.
  • Minerva Appointment Form approved only upon receipt of the Endowed/Named Professorship awarding letter issued by the Provost & Vice-Principal (Academic).

Direct-Funded Chair

AFU988

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • Direct-Funded Chairs have defined-term funding.
  • The appointment length is five or seven years.
  • The default is zero salary, using the Direct-Funded Chair's spend fund code. Any stipend must also be paid via this code and must use the Direct-Funded Chair's spend fund.
  • Minerva Appointment Form approved only upon receipt of the Direct-Funded Chair awarding letter issued by the Provost & Vice-Principal (Academic).

Direct-Funded Professor

AFU991

  • Normally used in conjunction with a tenure-track or tenured appointment.
  • Direct-Funded Professorships have defined-term funding. • The appointment length is five or seven years.
  • The default is zero salary, using the Direct-Funded Professorship's spend fund code. Any stipend must also be paid via this code and must use the Direct-Funded Professorship's spend fund.
  • Minerva Appointment Form approved only upon receipt of the Direct-Funded Professorship awarding letter issued by the Provost & Vice-Principal (Academic).

 

Position

Position code

Purpose

AK Stipend

 


(for AK#### appointments)

AFU982

  • Must be used in conjunction with a campus-based ranked CAS appointment (AK####).
  • For the taking on of teaching or other duties for a short period of time. For any amount over $25,000, approval of the Academic Personnel Office must be obtained.
  • May also be used for external salary awards, regardless of amount.

AW Stipend

 

(for AW#### appointments)

AFU986

  • Must be used in conjunction with a ranked CAS Clinical teaching-hospital-based appointment (AW####).
  • Stipends cannot exceed $40,000/annum, any excess will be paid using the AW Other Payment code.
  • This stipend code is to be used for payments that are meant to be pensionable and benefitable (minimum threshold $25,000/annum with a maximum amount of $40,000/annum).
  • AW Other Payment is used for payments that are below $25,000/annum or the overflow of payments over $40,000
  • May also be used for external salary awards, regardless of amount.

AU Stipend

 

(for AUN#### and AU#### appointments)

AFU985

  • Must be used in conjunction with a CAS Clinical affiliated-institution-based appointment (AUN### or AU####).
  • Stipends cannot exceed $40,000/annum, any excess will be paid using the AU Other Payment code.
  • This stipend code is to be used for payments that are meant to be pensionable and benefitable (minimum threshold $25,000/annum with a maximum amount of $40,000/annum).
  • AU Other Payment is used for payments that are below $25,000/annum or the overflow of payments over $40,000
  • May also be used for external salary awards, regardless of amount.

Hospital Administration

ATU998

  • Normally used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
  • Maximum amount on this stipend code is $40,000/annum. Payment must be via a hospital 8-Fund.
  • Cannot normally be used in conjunction with ATU999 where the combined total exceeds $40,000/annum. To do so, a justification memo from the Dean and the approval of the Associate Provost (Equity & Academic Policies).

Hospital Appointment

ATU999

  • Normally used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
  • Maximum amount on this stipend code is $40,000/annum. Payment must be via a hospital 8-Fund.
  • Cannot normally be used in conjunction with ATU998 where the combined total exceeds $40,000/annum. To do so, a justification memo from the Dean and the approval of the Associate Provost (Equity & Academic Policies).

Other Academic Stipend

AFU997

  • Must be used in conjunction with a ranked academic appointment.
  • Time-limited salary award in recognition of outstanding performance of academic duties, usually linked to research.
  • Must obtain approval of the Academic Personnel Office.

 

Payment

Position code

Purpose

AW Other Payment

 

Contract Academic Staff Clinical
(Hospital-based staff)

AFU984

  • Must be used in conjunction with a CAS Clinical teaching-hospital-based appointment (AW####).
  • May also be used for external salary awards. Please indicate in Minerva Appointment Form why this payment code is being used rather than a stipend code.

AU Other Payment

 

Contract Academic Staff Clinical
(Affiliated Institutions staff)

AFU983

  • Must be used in conjunction with a CAS Clinical affiliated-institution-based appointment (AUN### or AU####).
  • May also be used for external salary awards, regardless of amount. Please indicate in Minerva Appointment Form why this payment code is being used rather than a stipend code.

Supplemental Teaching Payment

AFU990

  • Applies to tenure-track & tenured academic staff, or ranked CAS and Visiting academic/librarian staff on salaried positions, whose normal duties include teaching.

Temporary Payment

AFU993

  • Temporary salary increases resulting from secondments to outside institutions
  • Temporary salary payments (i.e., payments over and above the individual’s regular McGill salary) resulting from salary awards obtained from outside agencies (excluding CRC stipends)
  • Must obtain approval of the Academic Personnel Office.