Visiting Academics and Librarians

Visiting Academics

Per the Regulations Relating to Visiting Academic Appointments, an invitation to a visiting academic staff (i.e., fellow, professor, or scholar) shall be for a Definite Term that normally shall not exceed 12 months. Exceptionally, where the Dean provides a rationale to the Provost and Vice-Principal (Academic), initial invitations may be for a Definite Term of up to two years. An invitation may be renewed for further periods, provided that the duration of the initial invitation and the extensions thereof do not exceed, in aggregate, two consecutive years. An invitation may be withdrawn at the University’s discretion at any time upon thirty (30) calendar days’ written notice to a visiting academic staff.

Visiting Librarians

Per the Regulations Relating to the Employment of Librarian Staff, a visiting librarian staff member shall be appointed by the Provost or delegate on the recommendation of the Director or Dean of Libraries for an initial definite term not exceeding one year. A visiting librarian staff member may be reappointed by the Provost or delegate on the recommendation of the Director or Dean of Libraries for further periods provided that the initial appointment and reappointments do not exceed in aggregate three years.

Rank

Description

Visiting Fellow

A person who holds a post-graduate fellowship or other award, conferred by another institution or agency other than McGill, who is invited to pursue research and scholarly activities, for a limited duration, within an academic unit of the University.

Visiting Professor

A person who holds a ranked academic appointment or its equivalent in another academic institution, and who is invited to pursue research and scholarly activities and/or engage in teaching, for a limited duration, within an academic unit of the University.

Visiting Scholar

A person who holds a recognized professional or scholarly designation with another academic institution, governmental, corporate or related agency, who is invited to pursue research and scholarly activities and/or engage in teaching, for a limited duration within an academic unit of the University.

Visiting Librarian

A visiting librarian staff member is a librarian who holds a librarian rank or the equivalent at his or her own university or institution.

 

Procedure

The Academic Personnel Office is only involved in the appointment and reappointment of visiting academic or librarian staff when the annualized salary is $25,000 or greater; otherwise, the process is administered at the local level.

For visiting academic or librarian staff with annualized salaries of $25,000 or greater, please follow the steps below.

Document name

Template and/or Description

Invitation Letter

File Template Dean’s Official Letter of Invitation for Visiting Academics

Acceptance Letter

Signed Invitation Letter

Curriculum Vitae

Current CV of the visiting academic or librarian staff

Valid Temporary Work Permit

Applicable only to non-Canadians and non-Permanent Residents of Canada

  1. The department or Faculty submits a complete dossier with the required documents to academic.personnel [at] mcgill.ca.
  2. The Associate Provost (Equity and Academic Policies) will review the dossier, and if approved, the department will be advised by the Academic Personnel Office to proceed with the appointment.

  3. The department is responsible to process the appointment in Minerva and Banner.

    A Board of Governors letter is not issued.