What is the Early Alert System (EAS)?

The Early Alert System is a simple way for instructors to express concern for a student experiencing difficulty.

The EAS can be found on an instructors MyCourses homepage, as an email link to the Case Managers in the Dean of Students Office. By using the EAS, instructors allow for a coordinated effort to assist the student and/or refer them to relevant services, as warranted.

Watch this brief video that outlines how to use myCourses to help track student progress.

Who does the EAS contact?

The system will advise the Case Managers in the Office of the Dean of Students that the student is experiencing difficulty.

To learn more about the Case Management Services offered by the Office of the Dean of Students, click here.

When should I use the EAS?

You are encouraged to use the Early Alert System to express concern for a student who is:

• performing poorly academically and/or
• chronically absent or disinterested and/or
• seemingly isolated and/or
• exhibiting behavioural or emotional issues.

Should I use the EAS even if I'm unsure that an issue exists?

Even if you are unsure that a student is experiencing difficulty or that an issue exists, you are still encouraged to use the Early Alert System. Early intervention can address issues before they escalate, which in turn positively contributes to student success and inhibits unnecessary burdens on limited University resources.

You are also welcome to use the EAS to ask an initial question without including the student's name.

Quick Facts about the EAS

• A Case Manager will review all alerts and act accordingly on a case-by-case basis.
• Instructors will receive an email confirmation to let them know that their submission is being reviewed.
• All submissions are confidential.
• If deemed necessary, only personnel who are integral to the coordinated response will be informed on a discretionary basis.
• The information gathered and exchanged through this tool will not appear on the student's transcript.
• The information gathered and exchanged through this tool will not be stored in myCourses (or anywhere else).
• If you have a concern and want to initially ask a question without including the student's name, you are welcome to do so.