McGill Computer Store (MCS) Available on McGill's Marketplace (MMP) - effective February 1

This message is sent on behalf of François Pouliot, Director Procurement Services and Robert Couvrette, Associate Vice-Principal Facilities Management and Ancillary Services

McGill Computer Store (MCS) and Procurement Services are pleased to announce that effective February 1, 2016, there will be a new requisition process for all orders from the MCS. The purpose of this email is to provide you with the details of the new process and to highlight the benefits for you - the purchaser.

The New Process

Implementation Date: February 1, 2016 

You will see from the new process outlined below that the way you shop is not changing only the way you  place your order and pay for it is changing and improving; keeping in mind that going through MMP sets in motion an efficient back office process for approval and payment that you already subscribe to.

1. Obtain a quotation (status quo): in-store (walk-in), by phone, by email
2. Place your order:  create a requisition on MMP →  automatic BAVL (budget availability checking), approval by FFM/PI or their delegate and encumbrance on  FOAPAL
3. Order Fulfilment: (status quo)  order carried out or shipped  → as per current process
4. Payment: (status quo) invoice is paid through IDC by MCS -> encumbrance on FOAPAL is released and expense is charged → funds are released to MCS → no action required on the part of the purchaser

Benefits of This New Process for Purchasing Goods from MCS

Compliance & Best Practice

• Approval of Fund Financial Manager/Principal Investigator (FFM/PI) or their Delegate prior to the fund being charged

Customer Service

• One  repository location for all supporting documentation
• Ease of tracking orders
• Availability of reports and access to complete history of orders

Efficiency

• Cut back on time-consuming communications due to missing information, insufficient funds, invalid or terminated FOAPALs

MMP Training / Support

Online Help: Get yourself and your staff trained on MMP (if not already onboard) through https://www.mcgill.ca/procurement/mmp

Hands on training: “Get your Hands on MMP” is a hands on training session offered by Procurement Services. Participants may register through the HR Workshop registration page: https://www.mcgill.ca/hr/training/workshop-dates-and-registration

As well, if you have any questions regarding the process, Procurement or MCS can be contacted at any time.

• McGill Computer Store (MCS)

3420 McTavish Street
Telephone: 514-398-5025
Email: sales.mcs [at] mcgill.ca
Website: www.mcgill.ca/mcs

• MMP Procurement Team

Procurement Help Desk
Telephone: 514-398-2840
Email: feedback.purchasing [at] mcgill.ca
Website: www.mcgill.ca/procurement

 Thank you for your cooperation.

[Message sent out over the FIS listserv.]