REVISED Procedures for Travel & Other Personal Reimbursements - McGill IT Cloud Directive

To all Finance users,

The Procedures for Travel and Other Reimbursable Expenses have been updated and are now aligned with the McGill IT Cloud Directive

Please take note of the following changes in the Procedures:

PR8. Non Travel-Related Items > $2,500

Purchases of non-travel related goods or services having a value of over $2,500 will not be reimbursed. These items must be requisitioned prior to ordering, using the Purchase Requisition process (more information).

Cloud Services are prohibited.

As per 3.8 of the IT Could Directive: The use of a McGill University purchase order is mandatory for the acquisition of Cloud Services. In particular, payment by PCard or personal credit card (and subsequently reimbursed by McGill University) is not allowed, unless written approval is received from Procurement Services. (refer to the Cloud Directive on the IT Services website)

PR9. Small Equipment Purchases & Supplies < $2,500

Purchases of small equipment and supplies less than $2,500 per item are only allowable if permitted by the fund being charged. Receipts must be submitted. In general, these purchases should be handled with the University Procurement Card (PCard) (more information).

Cloud Services are prohibited.

As per 3.8 of the IT Could Directive: The use of a McGill University purchase order is mandatory for the acquisition of Cloud Services. In particular, payment by PCard or personal credit card (and subsequently reimbursed by McGill University) is not allowed, unless written approval is received from Procurement Services. (refer to the Cloud Directive on the IT Services website)

[Message sent out over the FIS listserv]