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Transfer Credit Policy

Review the PDF icon Transfer Credit Checklist

1. Course requirements

In order for a course to be considered for transfer, it must meet the following conditions:

  1. Course must be delivered on-campus and be part of the host university’s undergraduate curriculum.
  2. Course must count for credit toward a degree at the host institution. Courses taken toward a certificate/diploma or courses taken through continuing studies will typically NOT be credited unless they count toward an undergraduate degree at that institution.
  3. Course must have a syllabus that includes, at a minimum, contact hours, course objectives, readings, and method of evaluation.

NOTE: Students must verify that they have the required prerequisite for any course they intend to take at the host university. Students should not take a course at the host university if they do not have the required academic background to succeed in the course.

  1. Course must not overlap in content with a course for which credit has already been granted. (See Course Overlap)
  2. Course may not exceed the maximum of credits that can be taken outside the Faculty of Arts or Science. (See Courses Outside the Faculties of Arts or Science)
  3. ALL components of the method of evaluation of each course must be completed by the end of the term of study at the host university.
  4. Course taken at another university must be assessed for course content on McGill’s Course Equivalency System.
  5. Course must generate a final grade that can be recorded on the host university’s official transcript.
  6. The grade earned in the host university course(s) is equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Grades of C- or less, Pass (P) and Satisfactory (S) are not acceptable. The letter grade earned will take precedence over the corresponding numerical grades if both are indicated on the transcript.

The grades earned at the host university will NOT appear on your McGill record and will NOT be calculated in your McGill CGPA.

You are expected to maintain your McGill academic standing at the host university. If your host university grade average is not comparable to your final McGill CGPA, the designations of Distinction or Dean’s Honour List may be withdrawn at graduation.

Courses that are NOT accepted for transfer credit toward your degree are:

  1. Continuing education courses applied only toward certificates and/or diploma programs at the host institution.
  2. Courses applied only toward certificates and/or diploma programs at the host institution.
  3. Language courses offered by Language Centers or Institutes not associated with a degree granting institution.
  4. Practicum ("How to") courses: e.g., dance, fashion designing, journalism, orientation, photography, sports, web designing, wine tasting, etc.
  5. Skills-improvement courses such as “art workshop”, “civilization”, and “methodology” (“Welcome Program”).
  6. Volunteer programs.

Arts OASIS reserves the right to refuse to award McGill transfer credit if the host school or any of its courses fail to meet the Arts OASIS study away policies or McGill’s program or degree requirements.

2. Host University

You may be granted transfer credits toward a McGill University Bachelor’s degree for coursework satisfactorily completed at a degree granting institution that is accredited to award three or four year undergraduate Bachelor of Arts degrees by that country's equivalent to a Ministry of Education. Studies must be completed at a university that appears on the Arts OASIS list of institutions approved for transfer credit, grouped by continent.

If you took courses at another approved institution while registered as a degree student at that host school, instead of an undergraduate “non-degree Visiting student”, credits can only be transferred to your McGill degree once studyaway.arts [at] mcgill.ca (Arts OASIS) has received confirmation from that institution that you have withdrawn from the university and degree program.

You are not permitted to be concurrently registered as an undergraduate degree student at two different universities.

Need help selecting a study away option or a host university? Review the Plan and Prepare section of our website and the PDF icon Arts OASIS Host University checklist and the Arts OASIS Study Away Guide for further information.

3. Residency requirements

Degree residency requirement: You must complete satisfactorily a minimum of 60 credits at McGill University.

Program residency requirement: At least two-thirds of all program requirements (Multi-track, Honours, Faculty program) must normally be completed at McGill. Some departments may require that you complete specific components of your program at McGill. Thus, a maximum of one-third of all program requirements may be completed at another university.

EXCEPTIONAL CIRCUMSTANCES

Exceptionally, and subject to departmental approval, if you are completing a minor concentration administered by the Faculty of Arts and you pursue an approved exchange or study away program, you may complete up to half of the minor concentration requirements elsewhere.

In such cases, prior approval must be obtained from your departmental academic adviser and an appeal, outlining your exceptional circumstances and documentation supporting your request, must be sent to the Associate Dean of Arts (Student Affairs).

Please complete the following steps:

  1. Apply on Minerva for Study Away.
  2. Send an email to the assistant-adstudents.arts [at] mcgill.ca (Associate Dean (Student Affairs)assistant-adstudents.arts [at] mcgill.ca ()) from your McGill email account (including your student number) explaining your exceptional circumstances.
  3. Your departmental program adviser must send an email to the Associate Dean (Student Affairs) confirming that, by exception, you may complete nine credits of your Minor Concentration at another university.

The Associate Dean (Student Affairs) will review your request and will advise you of the decision.

4. U3 Students & Graduation

If your Minerva record shows that you are in your U3 year of study and you are planning to study away, please consult our Arts OASIS graduation checklist to be sure that you will be meeting all your graduation requirements.

Students who are taking one or more courses at another university during their term of graduation WILL NOT be eligible to graduate at the end of that final term. These students MUST select the NEXT available term of graduation.

5. McGill Course Equivalency

McGill Faculty and departments are responsible for assessing course content and assigning course equivalencies for course taken at another university using McGill’s Course Equivalency System.

Consult the following PDF icon McGill Course Equivalency instructions to assist you with this process.

6. Minerva Transfer Credit Assessment Form

The Minerva Transfer Credit Assessment Form must be completed by all McGill students completing courses at another university as part of an approved McGill Exchange or an Independent Study Away to a school that appears the Arts OASIS list of institutions approved for transfer credit, grouped by continent.

Consult the following PDF icon Minerva Transfer Credit Assessment Instructions to assist you with this process.

Minerva Transfer Credit Assessment Form Deadlines

NOTE: A Registrar's Hold may be placed on your record if your Minerva Transfer Credit Assessment Form does not accurately reflect the courses you are registered for at the host university or if your final official transcript is not received by the deadline you have been given.

This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. Furthermore, you may be charged a fee for any changes that need to be made to your student record after government reporting deadlines have passed.

7. Transcript from Host School

An official transcript of completed studies (including course numbers and individual final grades – not pass/fail) must be sent by mail or courier (not by fax) directly from the host school to McGill’s Enrolment Services by the deadlines indicated below. A certificate indicating only the completion of studies is not acceptable.

It is the responsibility of the student to ensure that a final transcript will be sent to McGill upon completion of their studies and that outstanding fees or administrative holds will not prevent the release of the final transcript by the host institution.

Please have the host university mail or courier your official final transcript to this address:

McGill University
Enrolment Services
Management of Academic Records
3415 McTavish Street
Montréal, Québec
Canada, H3A 0C8
ATT: Arts Study Away

Official electronic transcripts should be sent to the following email account directly from the host university: officialschooldocs [at] mcgill.ca.

Electronic transcripts forwarded by the student to this email account will not be considered official.

Transcript Deadlines

Study Away Semester

Final transcript must be received by

Winter

August 15

Summer

December 15

Fall

April 1

NOTE: A Registrar's Hold may be placed on your record if your final official transcript is not received by the deadline you have been given.

This hold will prevent you from making changes to your student record or ordering official transcripts on Minerva. Furthermore, you may be charged a fee for any changes that need to be made to your student record after government reporting deadlines have passed.

NOTE: Transcripts from a study away (in paper or electronic format), become the property of McGill University and will not be returned to you or forwarded to another institution.

8. Credit Value Assessment

There are numerous credit assignment systems across universities around the world. Establishing the McGill equivalent for those systems is the responsibility of Arts OASIS. Arts OASIS will determine the number of credits earned for a course and how many credits can be transferred to your McGill degree based on an assessment of the host university's full-time course load regulations.

We consider that the host university's full-year course load is equivalent to 30 McGill credits and that their full-time semester term (fall or winter) course load is equivalent 15 McGill credits. Consult the Arts OASIS list of institutions approved for transfer credit, grouped by continent to determine what is considered to be a "full course load per semester".

If you complete less than the equivalent of a full course load, transfer credits will be pro-rated.

Please find below the credit systems most commonly used:

Host credit system

Equivalent to 15 credits at McGill

ECTS (European Community Transfer Credit)

30 ECTS

Australia

4 courses

UK credit points

60 credit points

Japan

16-18 credits

9. Grade required for transfer credit

The grade earned in the host university course(s) must be equal to or higher than the grade/CGPA required to graduate from the host university. Normally, this is equivalent to a grade of C or better according to the host university’s grading scheme. The policy will apply to both elective and required courses.

Grades of C- or less, Pass (P) and Satisfactory (S) are not acceptable. The letter grade earned will take precedence over the corresponding numerical grades if both are indicated on the transcript.

The grades earned at the host university will NOT appear on your McGill record and will NOT be calculated in your McGill CGPA.

You are expected to maintain your McGill academic standing at the host university. If your host university grade average is not comparable to your final McGill CGPA, the designations of Distinction or Dean’s Honour List may be withdrawn at graduation.

Some host universities outside North America do not use the letter grade system. Refer to the following chart for the minimum passing grade for some popular study abroad countries.

Nation

Minimum Passing grade

Argentina

4 or greater ( scale of 0-10)

Australia

50%

France

10 (scale of 0-20)

Germany

1,0-4,0 (scale 1,0-6,0 where 1,0 is the highest given)

Netherlands

6 or greater ( scale of 0-10)

Spain

5 or greater (scale of 0-10)

United Kingdom

40% or greater ( Third Class Honours or higher)

10. Placement test for French language courses

If a French-as-a-Second-Language course has been taken at another university, you must take a post-test at McGill’s French Language Centre upon your return and the result of the post-test must be received by studyaway.arts [at] mcgill.ca (Arts OASIS) before transfer credit can be assessed. You must follow the instructions on this website to complete the Post-test.

11. Program Requirement Approval

Once McGill receives an official transcript of completed studies (including course numbers and individual final grades) directly from the host school to McGill’s Enrollment Services, the Minerva Transfer Credit Assessment Form will be verified to ensure that the courses on the official transcript match the courses on the Minerva Transfer Credit Assessment Form. Please read the information under Transferring Credit, Transcript from host school and Minerva Transfer Credit Assessment Form for an explanation of this process.

IMPORTANT:  The courses entered on the Minerva Transfer Credit Assessment Form will be approved as ELECTIVE CREDIT ONLY.

If you would like to use the course you are planning to take or have taken at another university to meet a program requirement (e.g., towards an honours, faculty, major or minor concentration), you will need department approval.  It is your responsibility to contact the department that administers the program of study and follow the program audit procedures explained on their website.

NOTE: The Program Requirement Approval process is independent of the Minerva Study Away Application and/or Minerva Transfer Credit Assessment Form process.

If a French-as-a-Second-Language course has been taken at another university, you must take a post-test at McGill’s French Language Centre upon your return and the result of the post-test must be received by studyaway.arts [at] mcgill.ca (Arts OASIS) before transfer credit can be assessed. You must follow the instructions on this website to complete the Post-test.

Remember to keep all course materials (exam questions, graded work, methods of evaluation, reading lists, etc.) for courses taken at another university in the event that McGill program advisers require additional information to determine if a course can be used to complete a McGill program requirement.

12. Online Education Policy

A maximum of 6 credits of elective* courses taught through online education may be used towards your Bachelor of Arts or Bachelor of Social Work degree at McGill. Courses taught through online education will only be considered for transfer credit under the following conditions:

  1. Coursework must be satisfactorily completed at a degree granting institution that is accredited to award three or four year undergraduate Bachelor of Arts degrees by that country's equivalent to a Ministry of Education and the host university must appear on the Arts OASIS list of institutions approved for transfer credit.
  2. Transfer credit will only be considered for an online course that has been completed through pre-approved studies during an Independent Study Away in the Fall and/or Winter or Summer or as part of a Quebec Inter-University Transfer (IUT).

Students registered for a McGill Exchange program may take not take online education courses during their study away term(s) to earn transfer credit and/or satisfy the minimum course load at the host university.

If you are an American student receiving US loans and wish to take an online education course, you are responsible for discussing the financial implications of this decision with the McGill Scholarships and Student Aid Office before beginning the online study away application process.

NOTE: Studying away must be pre-approved by Arts OASIS. A course that has been approved on the McGill Course Equivalency System does not constitute approval to study away and/or approval to receive transfer credit for an online course.

  1. Course must be part of the host university’s undergraduate curriculum and must count for credit toward a degree at the host institution. Courses taken toward a certificate/diploma or courses taken through continuing studies will typically NOT be credited unless they count toward an undergraduate degree at that institution.
  2. Course must have a syllabus that includes, at a minimum, contact hours, course objectives, readings, and method of evaluation.

NOTE: Students must verify that they have the required prerequisite for any course they intend to take at the host university. Students should not take a course at the host university if they do not have the required academic background to succeed in the course.

  1. If you are seeking credit for an online elective course, the Faculty administering the equivalent course at McGill must approve the method of delivery in the Course Equivalency System. Please read the information under Transferring credit, “McGill Course Equivalency” for an explanation of the process.

COMP, ENVR, GEOG, MATH, and PSYC courses are offered to students in the Faculty of Arts but are administered by the Faculty of Science at McGill, therefore, the Faculty of Science will decide if the method of delivery for these online courses meets their requirements for the granting of transfer credit.

The Faculties of Engineering, Law and Management currently do NOT allow students to take online, correspondence or distance education courses for credit towards a McGill degree, therefore, you will not receive transfer credit for courses that fall under these Faculties.

  1. Course must not overlap in content with a course for which credit has already been granted. (See Course Overlap)
  2. You may not receive transfer credit toward your degree for any course that exceeds the maximum of credits that can be taken outside the Faculty of Arts or Science. (See Courses Outside the Faculties of Arts or Science)
  3. The combined total of regular course credits and online education course credits may not exceed the permitted maximum number of credits per term according to Faculty regulations. (See course load)
  4. ALL components of each course must be completed at the host university by the end of the term of study.
  5. Course must generate a final grade that can be recorded on the host university’s official transcript. Grades of C- or less, Pass (P) and Satisfactory (S) are not acceptable. The letter grade earned will take precedence over the corresponding numerical grades if both are indicated on the transcript.

The grades earned at the host university will NOT appear on your McGill record and will NOT be calculated in your McGill CGPA.

APPLICATION PROCESS

Consult the following websites for information on eligibility, deadlines and instructions for applying for an Independent Study Away in the Fall and/or Winter or Summer or a Quebec Inter-University Transfer (IUT).

EXCEPTIONAL CIRCUMSTANCES

Courses taught through online education may not be used to complete program requirements, except on an individual basis when serious, documented circumstances warrant it. In such cases, prior approval must be obtained from your departmental academic adviser and an appeal, outlining your exceptional circumstances and documentation supporting your request must be sent to the Associate Dean of Arts (Student Affairs).

Please complete the following steps:

  1. Apply on Minerva for Independent Study Away or Quebec Inter University Transfer (IUT) and submit the course on McGill’s Course Equivalency System following the instructions for approving an online education course. See Transferring credit, “McGill Course Equivalency” for an explanation of the process.
  2. Send an email to the assistant-adstudents.arts [at] mcgill.ca (Associate Dean (Student Affairs)) from your McGill email account (including your student number) explaining your exceptional circumstances.
  3. Your departmental program adviser must send an email to the Associate Dean (Student Affairs) confirming that, by exception, this online course can be used to complete a program requirement in your program of study.

The Associate Dean (Student Affairs) will review your request and will advise you of the decision.