Parents & Third Parties

Service Point provides information and assistance to a wide range of individuals, with a particular focus on current students, former students, prospects and applicants. In accordance with Quebec Privacy Legislation, Service Point is required by law to protect students' confidential information, and may only provide assistance to parents or third parties in a limited context:

  • General enquiries pertaining to navigational, procedural or policy matters
  • Specific enquiries limited to the following:
  1. Fee status and/or billing of a current student – Guest Access is required; or
  2. The admissions process as it pertains to an applicant – Consent to Disclose is required (applicants can track the status of their application directly via Minerva).

This means that Service Point staff are unable to share information – nor can we permit agency by a third party to act on the student’s behalf – for matters pertaining to enrolment status, grades, class schedule, personal information (including address/phone number) or other confidential applicant or student information, regardless of whether the student is a minor or that the third party is paying their tuition fees.

Learning to manage difficult situations is part of the learning experience, and McGill provides a range of services and resources to support students through any challenges they may encounter. We encourage parents to candidly discuss with the student how communication may be maintained throughout the student’s university experience, and how parents in turn can continue to be supportive and helpful whilst not necessarily being directly involved in the student’s journey.

 

Guest access

 

Guest Access

 

Parents/ third parties, students can grant you permissions to access their student account & e-bills. This is required if you are planning to call on behalf of the student with questions about their specific fees or bills.

 

Degree verification

 

 

Confirmation of Enrolment and Degree Verification

 

For confirmation of a student’s enrolment for a particular semester or academic year, students must order one of the following documents themselves:

  • Official copy of their transcript, which they may designate to be delivered directly to the third party.
  • A proof of enrolment letter – for example for a health insurance or RESP provider - which they may download themselves and provide to a parent or third party thereafter.

For verification of student’s graduation and/or academic credentials earned (ie. for confirmation of a credential and the date on which this was conferred by McGill), these requests must be made directly via AuraData.

 

 

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McGill University is bound by the Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information which protects the confidentiality of personal information and generally declares confidential the records, documents and information concerning staff and students.