Once your project is accepted, it will be advertised on the Work Study Job Postings page. Students interested in your project will contact you directly. Be prepared to receive phone calls and schedule interviews as of the posting date.
Interviewing and choosing a candidate
While hiring decisions are at the your discretion, you will only receive a subsidy when you hire a Work Study approved student.
Checking the candidate
Go to the accepted/refused student list and check the student is:
- An approved Work Study student
- Authorized to hold a Work Study position for the duration of your work study project
- For Arts and Science projects, check the student's Faculty to receive the additional subsidy
IMPORTANT: no wage reimbursements will be made for hours worked outside of the student's authorization dates.
You may hire one or more students per project—job sharing is a good option for students who are unable to commit to the total hours allotted to a project. When two students share one job, it is important to remember that they also share the total number of approved hours.
Remember, Work Study students need to work in order to finance their education, so prompt hiring decisions are appreciated.
Hiring a candidate
Once you have chosen a suitable candidate, you will need to complete the following steps for each student hired on each project:
1. Complete the Work Study Job Assignment Form
Complete the Work Study Job Assignment Form (PDF) with the student. This form is an integral step of the reimbursement process!
- Keep a copy for your records
- Provide a copy to the student
- Send a copy by email, fax or mail to the Scholarships and Student Aid Office. This important step matches the student to the project and removes your position from the list of available jobs.
2. Set up the student's pay
Place the student on University payroll following Work Study Payroll Procedures.
If your department does not use the University's payroll system—you must email Work Study to request special instructions.
3. Check they have a Social Insurance Number
Ensure that the student has, or has applied for, a Social Insurance Number. This is required to be paid by the University. You can find information about hiring international students on the International Student Services website.
For all questions regarding the Work Study Program, please work.study [at] mcgill.ca (email the Work Study team).