Vacation

TT and Ranked CAS

The following applies to members of the academic staff appointed in accordance with the Regulations Relating to the Employment of Tenure Track and Tenured Academic Staff, and to ranked academic staff appointed in accordance with the Regulations Relating to the Employment of Contract Academic Staff.

Vacation is to be taken at a time when it does not interfere with teaching, and must be confirmed in advance with the academic unit head(s).

  • Academic staff employed continuously for one full reference year or more are entitled to vacation of one month.
  • Academic staff employed for less than one full reference year are entitled to vacation calculated at one day for each month worked, to a maximum of two consecutive weeks, or 10 vacation days.
  • For part-time staff, and those on reduced load, vacation entitlement is pro-rated.

Academic Librarian Staff

The following applies to members of the academic staff appointed in accordance with the Regulations Relating to the Employment of Librarian Staff.

Vacation is to be taken at a time when it does not interfere with the delivery of library and information services to the University community, and must receive prior approval of the supervisor. Supervisors must record all vacation days taken by librarian staff.

Rank Years of Service Vacation Entitlement
Assistant Librarian, non-tenure-track Less than 1 year Proration of 22 days
1 year, but <10 years 22 days
10 years, but <20 years 25 days
20 years or more 27 days
Assistant Librarian, tenure-track
Once tenured, the rank becomes associate
Less than 1 year Proration of 22 days
1 year, but <7 years 22 days
7 years, but <20 years 25 days, provided the staff receives tenured at the end of the 2nd appointment
20 years or more 27 days
Associate Librarian, tenure-track or tenured Less than 1 year Proration of 25 days
1 year, but <20 years 25 days
20 years or more 27 days
Full Librarian, tenured Less than 1 year Proration of 27 days
More than 1 year 27 days

Non-Unionized Unranked Academic Staff

The following applies to members of the academic staff appointed in accordance with the Regulations Relating to the Employment of Contract Academic Staff.

Vacation shall be taken with the prior approval of the staff member’s immediate supervisor. Supervisors must keep written records of vacation days.

  • Unranked Academic Staff employed continuously for less than one reference year are entitled to vacation of one day per month worked, to a maximum of two consecutive weeks, or 10 vacation days.
  • Unranked Academic Staff employed continuously for one full reference year, but less than three years, are entitled to vacation of two consecutive weeks, or 10 vacation days. You can also request an extra week without pay.
  • Unranked contract academic staff who have worked continuously for the University for three years are entitled to three weeks vacation, or 15 vacation days.
  • For part-time staff, and those on reduced load, vacation entitlement is pro-rated.

Unionized Academic Staff

Vacation entitlement is in accordance with the relevant collective agreement. Vacation shall be taken with the prior approval of the staff member's immediate supervisor. Supervisors must keep written records of vacation days. Where no collective agreement has been concluded, vacation entitlement is in accordance with the relevant employment contract.