Travel grant instructions for the academic year September 1, 2019 to August 31, 2020
All CSDC students are eligible to receive a CSDC travel grant during the course of their program to make a presentation of original research results at a scholarly conference on a topic that is directly related to the research axes of the CSDC.
A student can receive per degree
- 1 travel grant/MA
- 2 travel grants/PhD
- 1 travel grant/postdoc
N.B. The limit of eligible grants per year begins as of September 1, 2018. In other words, all students’ count of travel grants will be set to “0" and the counting of travel grants/degree will begin as of this date.
The student travel grant amount is as follows: $750/conference unless the conference is located less than a 500 km radius from your university, the max amount awarded will be $500.
Students can receive only one conference grant (reimbursement)/year. In other words, students will no longer be allowed to split the travel grant across multiple conferences. This reduces the administrative burden of financial processing. Students are expected to plan strategically how to spend their conference travel monies over the course of their degree.
In order to be eligible for a student travel grant, all students must notify the csdc-cecd [at] mcgill.ca (subject: CSDC%20student%20travel%20grant) (CSDC) by September 30th if they plan to use a conference grant in the period October 2019 – September 2020. Any student who does not notify the CSDC of his or her intention to use the travel grant by this time will not be eligible for a travel conference grant for the period October 2019 – September 2020. A student may, however, cancel her or his intention to apply if circumstances change, without penalty.
- In order to be eligible for this travel grant, students must notify the Centre by email of travel plans by September 30, 2019 (incl. proposed conference, city, date).
- Send a complete application (below) at least two weeks prior to conference travel.
- As a component of their travel conference grant allocation, students may claim per diem amounts with a total daily allowance of $54 CAD for domestic travel and $70 CAD for international travel. Other eligible expenses include travel (flight, train or bus), ground transportation (taxi or public transit), accommodation (the hotel receipt must have the applicant's name on it), and conference registration and related fees.
- Students are not allowed to claim travel expenses for other students unless they have first obtained written permission from CSDC staff.
- In order to receive CSDC funding, you must have fully completed (with photograph) or completely updated your profile on the CSDC website.
- Travel claims must be made within 4 weeks of conference travel. Claims submitted after this delay will not be reimbursed
- Students from McGill University should submit their original receipts and boarding passes to the CSDC coordinator.
- Students from Concordia University , Université Laval, Université de Montréal, TÉLUQ and UQAM are required to submit their original receipts and boarding passes as well as the McGill Visitor Claimant Signature Form to the CSDC coordinator.