"McGill Financial Statements" - Month of July 2016

To all Finance users,

The month of July 2016 is closed.

"McGill Financial Statements" - Month of June 2016

To all Finance users,The month of June 2016 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.For questions or assistance, contact the Finance Helpdesk at 514-398-3463 or via email at

New P0 liquidation request form mandatory July 5, 2016

This message is sent on behalf of Tonia Sciannamblo, Manager Transaction Services

Good day,

In our continuous efforts to streamline processes, Accounts Payable has launched an online Purchase Order (PO) Liquidation Request Form.  This new form will help standardize liquidation requests received from across the University and will ensure that adequate reasons for liquidation are provided.

Effective July 5th, Accoun

"McGill Financial Statements" - Month of May 2016

To all Finance users,The month of May 2016 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.For questions or assistance, contact the Finance Helpdesk at 514-398-3463 or via email at fishelp.acct [at] mcgill.ca (fishel)

Budget Carry Forwards posted to May of fiscal year 17 (2016/17)

To all Finance users,Budget carry forward balances for all applicable funds have been posted to May of fiscal year 17 (2016/17). This budget appears in account code 700421, 700422 or 700428 (depending on the Fund Type), and carries a document number starting with ‘CF’.  Information relating to the carry forwards is available in the Information Bulletin from the Office of the Budget and Financial Services – April 30, 2016

"McGill Financial Statements" - Month of April 2016

To all Finance users,The University fiscal year 16 (2015/16) is officially closed.

Month of April Closing Delayed | Month of May Fund Balances

Good Day,

Please note that due to the extended University year end period, the month of April will not be closing according to the usual month end schedule. April 2016 is scheduled to be closed on May 30th. This means that financial statements for April are still not available.

FGAJVCQ, FGAJVCD and FGAENCB Blackout Period

To all Finance Users  In support of the Year-End effort, the processing of journals, IDC’s and manual encumbrances (Banner forms FGAJVCQ, FGAJVCD and FGAENCB) will not be accessible from Friday, May 6th, 9:00 AM until Monday, May 9th, 9:00 AM.  We apologize for the inconvenience.  If you have any questions or concerns, please contact the Finance Helpdesk at 514-398-3463.  Thank you.

[Message sent out over the FIS Listserv]

"McGill Financial Statements" - Month of March 2016

To all Finance users,

The month of March 2016 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at 514-398-3463 or via email at

FY16 Year-End Reporting and Communication Meeting - PRESENTATION NOW AVAILABLE!

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal and Controller, Financial Services.

Dear colleagues,

The PRESENTATION, AGENDA and MEMO are available on the Financial Services website using the undernoted link:

https://www.mcgill.ca/financialservices/finance-users/yearend

Thank you

 [Message sent out over the FIS Listserv]

Submitting an Expense Report - "new" Expense Items added

This message is sent on behalf of Julie Ghayad, Director Finance Infrastructure and Transaction Services, Financial Services

Dear Colleagues,

In order to better classify receipts when submitting expense reimbursements through Minerva, additional expense items have been added.  The following now appear in the Expense item drop down menu:

Month of March Closing Delayed (Banner Upgrade)

Good Day,

Please note that due to the Banner Upgrade, the month of March will not be closing according to the usual month end schedule. March 2016 is scheduled to be closed on April 11th. An email notification will be sent when financial statements are ready to be picked up in Minerva.

During the Banner Upgrade, starting at noon on April 1st and ending at noon on April 5th, Banner and Minerva will be unavailable.

"McGill Financial Statements" - Month of February 2016

To all Finance users,

The month of February 2016 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at

"McGill Financial Statements" - Month of January 2016

To all Finance users,

The month of January 2016 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

For questions or assistance, you may contact the Finance Helpdesk at

Reimbursement of Expenses Policy Update - Advances: P2.1 & G3.1

This message is sent on behalf of Cris Tinmouth, Interim Associate Vice-Principal Financial Services and Controller

Dear Colleagues,

The Reimbursement of Expenses Policy has been updated to clarify who is eligible to request and receive Travel Advances. Sections P2.1 and G3.1 have been revised to include the text in bold below:

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