Vanier CGS Competition

The Academic Unit must submit the following documents to GPS for applications being nominated to the Vanier CGS program:

1. Official transcript
2. Summary of international transcripts 

All post-secondary transcripts must be attached to each nomination package. If these transcripts include credits earned at a college or CEGEP (college of general and professional education) that have been transferred to a university degree for credit, include the college or CEGEP transcript only if the grade earned does not appear on the university transcript. One copy of the legend (reverse of each transcript) must be included; Transcript text must be horizontal and uploaded in order from least recent to most recent.

Note 1: Certified true copies of official transcripts from the university are accepted. A certified true copy is defined as a copy of the original document (or of the original translated document if official transcript is not in either English or French). The Vanier Banting Secretariat (the Secretariat) will accept copies of official transcripts if the nominating institution certifies them as true copies.

Unofficial transcripts will be accepted from nominating institutions only for programs completed or in progress at the institution nominating the student, and only where the institution will be able to provide an official copy of the transcript upon request. Note that all transcripts must be easily legible for the selection committee and must include the institution’s name and/or logo. Otherwise, the Secretariat will only accept official transcripts from your nominating institution.

Note 2: Academic Units nominating students who include foreign transcripts, must attach a 250-word summary in a PDF document to the beginning of the transcripts, describing any variations in the grading system between the foreign institutions and the Canadian-level equivalents, and/or explaining international credentials and equivalencies.  

• If you do not have an institutional-equivalent grading scale, please use the grading scale available at World Education Services for the country from which the international transcript comes. [ There is no need to submit a summary if you are providing a grading scale of WES service.]
• If the international transcripts are not presented in one of Canada’s two official languages (English or French), include a certified translation, separated from the original transcripts by a blank page.
• When presenting a nomination package, keep in mind that the overarching goal is to render complicated transcripts easy to read for the committee. In your explanations, be brief and concise.
• Because committee members review nominations electronically, the Secretariat recommends ensuring that all nominations are aligned such that they do not have to be rotated to be read whenever possible.