Diplomas

Diplomas are normally distributed to new graduates at their Convocation ceremony, in either May or November.
Diplomas are not available prior to your Convocation date.

Not attending Convocation?

If you do not attend your Convocation, you can pick up your diploma at Service Point, starting the day after your ceremony.

We will hold your diploma for approximately one month after Convocation. After that, it will be mailed to the permanent address listed for you in Minerva; it is your responsibility to ensure that your address is recorded correctly on Minerva

bound scroll

Replacing a diploma

Fees and requirements

The fee for replacing a diploma or ordering additional copies is CDN $120.00 per diploma copy (includes trackable mail delivery).

Your request must include your full name, address, phone number, as well as your degree and the year it was granted, and the number of duplicate diploma copies you wish to order (see below for the fee per copy).

Modifying your name

For changes to your name on record at McGill, please follow the instructions for correcting or changing your legal name. Once your name has been modified on Minerva, you may submit your request in the Service Point Checkout.

Making your request

There are two ways to submit a request:

Via the Service Point Checkout eStore

To submit your request, visit the Service Point Checkout eStore. You will need to provide the following:

  • PDF copy of a government issued photo ID
  • Valid credit card
  • If applicable, a signed letter of authorization if request made on behalf of student or alumnus

In Person

  • Visit Service Point in person, making sure to bring with you a government issued photo ID.
  • Pay the replacement fee of CDN $120.00 per diploma copy (includes trackable mail delivery) via debit card.
  • Note that regular processing times apply, and it may not be possible to process your order on the spot.
  • Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Certified copies

Copies and translations

Service Point will certify copies of your diploma in the original language or issue certified translations in English (from the original Latin) or French (from the original in English or Latin). The fee for obtaining certified diploma copies is CDN $15.00 per copy (includes regular mail delivery).

Note that certified copies or certified translations cannot be sent via email; however, priority processing and priority shipping can be requested at an additional cost.

Making your request

There are two ways to submit a request:

  1. Via the Service Point Checkout eStore:
    • To submit your request, you will need:
      • PDF copy of your original diploma: 8.5" x 11" format, in landscape mode, making certain to reduce it so that all seals and signatures are visible
      • PDF copy of a government issued photo ID
      • Valid credit card
      • If applicable, a signed letter of authorization if request made on behalf of student or alumnus
  2. In Person:
    • Visit Service Point in person with:
      • A Photocopy of your original diploma: 8.5" x 11" format, in landscape mode, making certain to reduce it so that all seals and signatures are visible
      • A government-issued photo ID
      • Indicate if you require certified translations, and if yes, into what language (i.e. English or French)
    • Pay the CAD$15 per copy fee via debit card
    • Note that regular processing times apply, and it may not be possible to process your order on the spot.
    • Requests made on behalf of a student must be accompanied by a signed letter of authorization from the student.

Processing time

All diploma requests are processed within 3-5 working days (5 to 7 days during peak periods). If the student record is archived (pre-1972), it may take longer to process the request.

McGill may not be held responsible for the loss or delay in shipping.

Diploma frames

Degree diplomas are 17" wide by 11" high (horizontal). Certificates are 11" wide by 18" high (vertical).

Frames are available through the McGill University Bookstore, Le James. The bookstore offers graduates a selection of custom-made diploma frames. Click here for details.

Awards and honours

The awards and any honours you receive are only listed on your official transcripts. Your diploma will not show these awards.

Hold on my diploma

You may view any holds on your account on Minerva by accessing the Student menu>Registration menu>View Holds.

For any holds concerning outstanding tuition fees and loans, please contact Carol Pisimisis at 514-398-3902.

For an outstanding Library fee, please call the circulation desk at 514-398-4701.

Request a diploma by courier

If you recently graduated, did not attend Convocation, and did not receive your original McGill University diploma, you can order and pay for special delivery of your diploma by courier service on Service Point Checkout.

If you earned multiple degrees, they will be mailed together - you do not need to submit separate orders.

By selecting priority handling, you will be charged a $15 fee in addition to the cost of the mail delivery method selected.

To obtain a duplicate copy of your diploma, you must submit a request for additional or replacement copies of McGill diplomas