Certification Step-By-Step Guide
In order to facilitate the accreditation process, ensure you are completing the most current CPD accreditation/certification application form.
- Ensure to answer all the questions;
- Complete and submit a certificate template or a certificate request form;
- The completed and final version of the application form, including all final versions of the supporting documentations, must be submitted all at the same time 8 weeks prior to the start date of the activity. Late fees will apply if the application form and/or supporting documentations are received less than 8 weeks prior to the start date of the activity.
1. Submit All Supporting Documents
- Signed and completed application form (SPC Chair signature, pg. 12);
- Invitations/promotional materials: flyers, brochures, website links, blogs, etc.;
- Speaker invitation template and communication stating CPD standards;
- If funding was received provide signed letter(s) of agreement(s) and the sponsorship prospectus;
- If funding was received provide the commercial interest branding: logos, colors, symbols, etc.;
- If the SPC/PO chooses to delegate to a third-party payment of expenses provide the signed agreement detailing the roles and responsibilities;
- Copy of the schedule (provide preliminary if not finalized);
- Signed copy of the Financial Competing Interests Form – if applicable (Scientific Planning Committee Chair, pg.13);
- Signed copies of the Declaration of Potential Conflict of Interest Forms – Scientific and Organizing Planning Committees;
- Signed Ethical Review Form (SPC Chair signature, pg. 14);
- If requesting RCSPC MOC credits: Declaration form to be completed by SPC member affiliated with RCPSC – (pg. 15);
- If requesting CFPC Mainpro+ credits - Declaration form to be completed by SPC member affiliated with the McGill University FMHS and the CFPC member that resides in Quebec – (pg. 16 & 17);
- Scientific Planning Committee (SPC) meeting minutes, summary of comments from email correspondence, etc. Ensure to include and highlight discussion of mandatory key elements;
- Needs Assessment: summaries used to identify the development of the activity;
- Evaluation form: template that will be disseminated to participants;
- PowerPoint Slide Set - Content (PDF of slides not acceptable) – mandatory for activities funded by one for-profit or not-for-profit organization If the activity is presented in English and French, submit PPTs in both languages;
- Slides that will be presented to participants with the SPC and speakers conflicts of interest disclosure statements.
Submit your accreditation/certification application form and supporting materials via email to cpd.med [at] mcgill.ca.
If requesting Section 3 credits, ensure to include the following supporting documents:
- Copy of budget;
- Learning objectives and scoring sheet;
- Participant’s reflection tools;
- Participant’s feedback strategies;
- Sample participant’s correct and incorrect answers report;
- Instructors evaluation tool, ex.: videotaped assessment.
2. Accreditation/Certification Approval
Once the activity has been approved, CPD will send you:
- An email notification stating the activity was accredited/certified;
- A letter of the official approval, including the type of credits and total number of credits granted, the Associate Dean’s comments and the deadline for submitting your final report;
- Official wording that must appear verbatim on the final printed material.
3. Final Report
To be completed and submitted to the CPD Office 8 weeks after the end of the accreditation period.
- Ensure to answer all the questions;
- The following supporting documents must be submitted with the completed final report form:
- Final Activity Program/Schedule/Agenda;
- Final promotional materials distributed to participants;
- All Participants List;
- Sign-in-Sheet/Proof of Attendance;
- Compiled results (summary) of evaluation forms;
- Signed copies of the conflict of interest disclosure forms – only forms not submitted with the accreditation/certification application form.
Submit your final report form and supporting materials via email to cpd.med [at] mcgill.ca.
Should you be submitting any documentation via Drop Box or another file hosting service, please ensure to provide access for at least an 8-week duration and admission to multiple users.