* Students and Professors can request assistance for completing an expense report; one of our team members will fill out the expense report on their behalf. To request assistance review the checklist below, merge all receipts and supporting documents into one PDF file, and send the information and file to research1.dentistry [at] mcgill.ca. After reception of the expense report with all the documents, please allow 1-3 weeks for review before it is sent to the travel desk. Once the document is reviewed and sent to travel desk, the reimbursement will be processed in 1-2 weeks.
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Please make sure your email states all THE information below |
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Please send ONE PDF file with the documents below |
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** This page has a very detailed explanation on how to fill an expense report on Minerva. Please consult it when you prepare your expense report.
*** Please upload your expense report merged with ALL supporting documents here.
Frequently Asked Questions
What do I need to know if I am hosting an event or receiving a guest?
Please use the Visitor Claimant Signature Form, to obtain the claimant signature of visitors to McGill University who have departed prior to their request for reimbursement being processed via the Advances and Expense Reports menu in Minerva.
Visitor Claimant Form (EN) / Formulaire de demande de remboursement pour les visiteurs (FR)
This form may not be used to obtain a claimant/approval of a McGill employee or McGill student. Along with the receipts, this form must be signed/approved and attached to the official printed Expense Report.
Other useful links:
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The McGill Hotel Program has a wide selection of hotels offering preferred rates for the McGill community including faculty, students, staff and visitors.
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How to book airline tickets for visitors sets out how to pay for the airfare of a visiting speaker and other academic guest.
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McGill Room Bookings and Conference Services can help you reserve a meeting space on campus (classrooms, boardrooms, lecture halls, auditoriums, or theatre-style venues), and can facilitate provision of alcohol licence, multimedia set-ups and catering.
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The Guidelines for local hospitality and entertainment sets out allowances for various types of activities, whether a team building activity, a business meeting, or a donor relations cocktail.
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The Guest lecturer and speaker remuneration policy describes payments procedures for guest lectures and speaking engagements, whether for a fee or as a token of appreciation.
Can I combine personal travel with university business travel?
If you are planning a personal trip along with your university business travel, please remember to provide a quote for the airfare specifically related to your university business itinerary. This quote should only cover necessary travel without extra stopovers or trip extensions. You can get this quote from the airline's website where you purchased the tickets, but it must be generated on the same day as the purchase. Alternatively, you can request a quote from the travel desk: mcgill [at] dt.com
How will I receive the refund?
You will be refunded on the bank account you linked on Minerva.