"McGill Financial Statements" - Month of August 2022

To all Finance users,

The month of August 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

"McGill Financial Statements" - Month of July 2022

To all Finance users,

The month of July 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Fund Financial Manager Policy Update

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear colleagues,

The Fund Financial Manager Policy has been updated in order to be aligned with the Annual Declaration of Financial Compliance. Please refer to P2.6 and P3.3.

[Message is sent out over the FIS listserv]

Effective August 1, 2022: (NEW Process) Payment Requests to Individuals must be submitted via an EXR

If you do not currently submit Payment Requests to Individuals (i.e. guest lecturer fees, participant fees, living allowances, awards/prizes to non-McGill students and prescribed prizes), please disregard this email.

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

"McGill Financial Statements" - Month of June 2022

To all Finance users,

The month of June 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

"McGill Financial Statements" - Month of May 2022

To all Finance users,

The month of May 2022 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

Please note that following an issue with posting benefits to the financial system, the benefits expenses as at May 31, 2022 are overstated. The corrections will be reflected in your June 30, 2022 financial statements.

PCard Regulation - R.10 Prohibited Transactions has been updated

If you are not involved in PCard transactions, please disregard this email.

This message is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Dear Colleagues,

The PCard Regulation – R.10 Prohibited Transactions has been updated:

Budget Carry Forwards posted to May of Fiscal Year 23 (2022/23)

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services & Richard Martin, Executive Director, Analysis, Planning and Budget

To all Finance users,

Budget carry forward balances for all applicable funds have been posted to May of Fiscal Year 23 (2022/23). This budget appears in account code 700421, 700422 or 700428 (depending on the Fund Type), and carries a document number starting with ‘CF’.

"McGill Financial Statements" - Month of April 2022

To all Finance users,

The University Fiscal Year 22 (2021/22) is officially closed. You may pick up your April Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Effective immediately, purchases made via GCI Biobar are permitted

This email is sent on behalf of Julie Ghayad, Director Systems and Transactions Services

Dear Colleagues,

Effective immediately, purchases made via GCI (formerly GCRC) Biobar will be allowable on PCard and deemed compliant ONLY if the Order Confirmation and the Invoice specifying “GCRC or GCI Biobar” are both attached as Supporting Documentation.

Month of April Closing Delayed | Month of May Fund Balances

Good Day,

Please note that due to the extended University year end period, the month of April will not be closing according to the usual month end schedule. April 2022 is scheduled to be closed on June 13th. This means that financial statements for April are still not available. An email notification will be sent when the financial statements are ready to be picked up in Minerva.

Banner Users: Forms FGAJVCQ, FGAJVCD and FGAENCB Blackout Period May 13 to May 16

To all Banner Finance Users, In support of the Year-End effort, the processing of journals, IDC’s and manual encumbrances (Banner forms FGAJVCQ, FGAJVCD and FGAENCB) will not be accessible from Friday, May 13th, 9:00 AM until Monday, May 16th, 9:00 AM. We apologize for the inconvenience. If you have any questions or concerns, please contact the Finance Helpdesk at 514-398-3463. Thank you.

Important Update: Process of Receiving Goods and Services in MMP

Good day

In March 2021, McGill enabled a 3-way match process in MMP to mitigate the risk of paying for unfulfilled orders. The process requires a match between what was ordered, what was received and what is invoiced by the supplier.

MMP Users and Procurement Services have since been adjusting. Certain system deficiencies have been identified and Procurement Services is working diligently with the software provider to correct some of these issues.

REVISED: Fiscal Year 23 - Month End Deadlines for Submitting Financial Transactions

To all Finance Users,

Please be advised that for Fiscal Period 1 (Calendar Month May) the Period (Month) close has been amended to June 14th.

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Fiscal Year 23 - Month End Deadlines for Submitting Financial Transactions

To all Finance Users,

May 1, 2022 is the first day of Fiscal Year 23 (May 1, 2022 to April 30, 2023). For your reference, attached are the FY23 Month End Deadlines for submitting financial transactions in Banner (including Finance Accounts Receivable and Feed File submissions).

These deadlines are posted on the Financial Services website.

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