Fund Financial Manager (FFMs) and Principal Investigator (PIs) are, by default, considered Approvers on financial transactions charged to their fund(s)/grant(s).
Roles & Responsibilities:
Approvers are responsible for ensuring that all financial transactions:
- Meet the objectives of the fund(s) charged.
- Are legitimate, reasonable and an appropriate use of funds/grants.
- Adhere to regulations, policies and guidelines.
- Comply with any restrictions imposed by external funding sources.
For further information on the role of a Fund Financial Manager, please refer to the Fund Financial Manager Policy.
Financial transactions can be approved by the FFM/PI electronically, by wet signature or email:
|Financial Transaction||Electronic Approval||Wet Signature|
|Change Orders to Purchase Orders||Yes||N/A||N/A|
|Positive approval on Invoices greater than $10,000 CDN||N/A||Yes||Yes|
|Airfare FOAPAL Form - Vision Travel||N/A||Yes||N/A|
|POPS Time Sheets||N/A||Yes||N/A|
For Research Grants & Contracts, Principal Investigators are also required to approve the following documents/transactions:
|Document/Transaction||Electronic Approval||Wet Signature|
|JE16s and Inter-Departmental Charges (IDCs)||N/A||Yes||Yes|
|uPrint (assigning FOAPALs to users)||N/A||Yes||Yes|
|Retro-FOAPAL Adjustments and Labour Distributions||N/A||Yes||Yes|
|Student Stipend Authorizations||N/A||Yes||N/A|
For all details, please refer to Record Retention of Supporting Documentation Table