Registration

All students (returning and new) must enter registration confirmation numbers REGN RCGR, CRN 2334 for Fall 2017 and CRN 2262 for Winter 2018 by August 14, 2017.

Returning students: Registration Priority ends July 3, 2017
New students: Registration starts July 4, 2017 (starting at 9:00am)

Deadline for Adding/Dropping Courses: Visit McGill's "important dates" website


Registration tips

How to avoid late fees

  • Frequently review deadline dates. There is a late course change fee of $50 per course, no exceptions.
  • Submit your Recital Application Form on time. There is a late application fee of $100.
  • Ensure that all you have submitted all legal documents and paid any outstanding fees that may have put holds on your file.
  • Request to add undergraduate and extra courses early.
  • Do not leave changes until the last minute as the Graduate Studies Office is very busy.
  • Review your program requirements, additional required courses, and program milestones at least once a year with your advisor/supervisor.
  • Check the Class Schedule (timetable) for last minute changes periodically to see if they affect your choices.

Graduate seminars: Registration and priority lists

If you cannot register on MINERVA for a course you would like to take, contact the instructor by email to indicate your interest and attend the first class. 

Do not register for more than 2 classes per semester.

Seminar registration limits and priority lists

Registration in seminars is usually limited to 12 students per class, or 14 for Performance Practice (MUPP) and Performance (MUPG) seminars.  If too many students have registered for a seminar, some students may be asked to drop the course.  The following priority list will be followed:

  • Music students in a specific program for whom the seminar is required and who need the seminar to graduate in the year in which it is offered.
  • Music students in a specific program for whom the seminar is required.

  • Music students in a specific program for whom the seminar is an elective seminar.
  • Other McGill students in graduate programs (music and non-music).

  • Visiting graduate students.

  • McGill undergraduate music students who have the necessary prerequisites.

  • Other McGill undergraduate students who have the necessary prerequisites.

  • Visiting undergraduate music students.

  • Special Students.

Frequently asked questions

What is MINERVA?

The University record system that contains all information about a student’s program and progress in a degree.

Where can I find a description of undergraduate courses?

A list of undergraduate courses typically assigned to a graduate student can be found on the website: www.mcgill.ca/study (type in the course number in the Search box).

How do I add an undergraduate course to my record on MINERVA?

Fill in a request for Registration/Course Change on the following website: www.mcgill.ca/students/records/forms.

Where do I find the timetable?

Timetable of courses can be found on Minerva under Class Schedule: www.mcgill.ca/minerva-students. Please note that 600-level courses and higher are under “Graduate Studies” and 500-level and lower are under “Schulich School of Music”.

I’m trying to register for a course and it gives me an error message. What do I do?

Minerva works by term. Please make sure to change terms when selecting your courses, otherwise you’ll get an error message or a wrong course number.

How many credits do I have to register for?

All Master’s students must register for at least 12 credits per term for the first year and for the first term of the second year. Sound Recording students must register for 12 credits per term for both years.  We do not count credits at the doctoral level.

How do I calculate my tuition fees?

View the Admissions tuition tables for your program.  Note that students are charged for any additional extra courses at the per credit fee for their citizenship status.

Can I register for courses in the additional session?

Students are not supposed to be registered for courses in additional sessions. They should use this time to complete research and/or work towards their recital.

Which courses are considered ‘extra courses’?

An extra course is any course that is not required for the completion of a degree, either specified in the course curriculum or as an additional required course. Students will be charged per credit fees for ensembles and courses that are not part of their degree requirements. Students in non-thesis courses and Sound Recording students are also charged for courses completed in a summer session. The Area Chair or Graduate Director may authorize a student to count a non-required course as part of their program if he/she decides that the course contributes directly to the student’s program. In such cases, the minimum requirement to pass as per regulations is B-.

If I withdraw from a course, does it show on my record?

Yes, it shows on your transcript with a mark notation of “W”, indicating Withdrawn. This does not count in your GPA. Too many Ws can impact how a scholarship is read and interpreted by Admission committees, scholarship competitions, and job reviews.

The deadline for withdrawing from an ensemble, vocal repertoire coaching, and practical lessons is the end of the second week of classes.

What happens if I have an injury mid-way through the semester that prevents me from playing?

You should notify your teacher, see your doctor immediately and make an appointment to see the Associate Dean of Graduate Studies in Music.

What happens if I forgot to withdraw after the deadline?

A ‘J’ will appear on your record and count as a failure.

The seminar I want to take is full. What should I do?

Contact the Professor/Instructor by email and asked to be placed on the waiting list should a place open. Be sure to attend the first class (in order to maintain your position on the priority list). Spots in the class will assigned as they become available on the basis of the order specified in the seminar descriptions.

How many students are in graduate seminars?

Registration in graduate seminars is usually limited to 12 students per class; 14 for Performance and Performance Practice seminars, unless otherwise noted.

What should I do with my audit form when I am finished registering?

Ensure that your teacher has signed it. Then store it in a safe place with your other important records for consultation next semester.

What if I want to change a course?

You may change a course, space providing, up until the last day of the course change period (http://www.mcgill.ca/importantdates/) at the beginning of each semester. Check the options; consult with the Instructor of the course; then have the choice approved by your advisor/supervisor. Then, make the change on Minerva.

What if I’ve lost my PIN?

On the Minerva login screen, enter only your McGill ID and click “Forgot PIN?” Follow the instructions.

Where do I get my ID card?

See the following website on how to obtain your ID card once you have registered: http://www.mcgill.ca/students/records/id/.

What do I do if I intend to graduate this year?

Students in the following programs planning to graduate must apply to graduate on Minerva:

  • M.Mus. Performance (all options) 
  • D.Mus. Performance Studies
  • M.A. (non-thesis) in Musicology, Music Education and Theory
  • M.Mus. Sound Recording (non-thesis)
  • Graduate Diploma in Professional Performance

Students who are in other options (thesis) than those listed above do not need to apply for graduation as your graduation status will be activated when you submit your thesis to the Thesis Office.

How to apply:

  • Access Minerva
  • Select the Student Menu Select the Student Records Menu
  • Select Apply for Graduation for your Primary Curriculum (1st degree)
  • Click on appropriate graduate date and submit

Deadlines: The official deadlines change from year to year, but I would suggest the following for our students. February 1 for Spring and Summer graduation and October 1st for Winter graduation.

I plan to graduate in the Fall. Do I need to enter in the Winter registration course number?

Yes. Once your graduation is approved, your Winter term registration will be automatically cancelled.

 

All Graduate students will be charged per-credit fees for all extra courses beyond the requirements of their programs, including ensembles and lessons.


Follow these steps for a successful registration experience:

Step 1: Be prepared

  1. Review your admissions letter or current McGill student record for missing legal documents, added course requirements and other holds (such as unpaid fees, incomplete mandatory online integrity tutorial, etc.).
  2. Update your address and phone number on Minerva.

Step 2: Check your program requirements and milestones

  1. Visit your program pages.
  2. Once there, review your program requirements, yearly milestones and guides for comprehensives, thesis, recitals, etc.  Download and print your personalized degree audit form.

Step 3: Meet with your advisor/supervisor

  1. With your audit form in hand, meet with your Advisor/Supervisor and look over your program requirements and milestones together.
  2. Plan or review your program of studies.

Step 4: Select your courses

  1. Review the graduate seminar offerings.
  2. Select desired seminars for both semesters and alternates if your choices are full.

Step 5: Register

As a student, it is your responsibility to ensure your registration information is transferred to your student record by the end of the course add/drop period. 

Register for all courses on Minerva.

Registration tips by program

M.A. registration tips

 

Minimum credit requirements

Master's students must be registered for a minimum of 12 credits per term in the 1st year and Fall term of the 2nd year.  

Thesis and reading/research paper credits

Follow these guides to register for your thesis and reading/research paper credits in the right semesters:

Thesis Register For:
M.A.1 Fall
MUGS 683 Master's Thesis Research 1 3 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

and 
MUGS 684 Master's Thesis Research 2 6 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

Winter
MUGS 685 Master's Thesis Research 3 9 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

M.A.2 Fall
MUGS 686 Master's Thesis Research 4 12 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

Non-Thesis  Register For:
M.A.1 Fall
MUGS 614 Reading Course 1 3 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

and 
MUGS 635D1 Research Paper 1 4.5 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

Winter
MUGS 635D2 Research Paper 1 4.5 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

M.A.2  Fall
MUGS 636 Research Paper 2 9 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

and
MUGS 615 Reading Course 2 3 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

M.Mus. registration tips

 

Minimum credit requirements

Master's students must be registered for a minimum of 12 credits per term in the 1st year and Fall term of the 2nd year.  Sound Recording students must register for a minimum of 12 credits per term for 4 terms (2 years).


Composition M.Mus.: Follow this guide to register for your Thesis Research credits in the right semesters:

Composition Students Register For:
M.Mus.1 Fall
MUGS 684 Master's Thesis Research 2 6 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

Winter
MUGS 685 Master's Thesis Research 3 9 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

M.Mus.2 Fall
MUGS 686 Master's Thesis Research 4 12 Credits
    Offered in the:
  • Fall
  • Winter
  • Summer

Sound Recording M.Mus.: You must register for all of your courses in the Fall and Winter semester.  You are not registered as a student in the summer months. 


M.Mus. Performance: Ensemble registration

Register only for the number of ensemble options required for your program.  All others will be charged per credit fee reflecting your citizenship status.  See your program page for ensemble requiremens.

Lessons and vocal coaching registration

  1. If you did not submit your teacher and vocal coach preference form, do so immediately.  
  2. Notification of teacher/coach assignment will come by email to your McGill email address.  Use the course number in this email to register.

Performance Colloquium registration

Register for the Performance Colloquium in your first year.  You must attend three colloquia presentations during your program, but you register only once.  Your grade is entered upon completion of your requirements.  See your program page for details.

Recital registration

  1. Review recital options with your teacher (see your program page).
  2. Choose the order and sequence of recitals so that your total credits per semester are balanced in the 1st three semesters.
  3. 2nd year students: Register all recital credits in the Fall semester regardless of the semester in which you will actually perform.

D.Mus. registration tips

 

Comprehensive exam credits

See your program page for comprehensive exam guidelines and registration deadlines.

D.Mus. Performance: Ensemble registration

Register only for the number of ensemble options required for your program.  All others will be charged per credit fee reflecting your citizenship status.  See your program page for ensemble requirements.

Lessons and vocal coaching registration

  1. If you did not submit your teacher and vocal coach preference form, do so immediately.  
  2. Notification of teacher/coach assignment will come by email to your McGill email address.  Use the course number in this email to register.

Recital registration

  1. Review recital options with your teacher (see your program page).
  2. Register for your recital credits in the term in which you will be doing it.
  3. For your Lecture Recital, register for MUPG 770 in the term during which you will be doing it.

Ph.D. registration tips

 

Comprehensive exam credits

See your program pages for comprehensive exam guidelines and registration deadlines.

Doctoral Colloquium registration

If you are in your first year of the Ph.D. program, register for MUGS 705D1/D2 (Doctoral Colloquium).  Attendance is required across four semesters, but you must only register once.  Your grade will be entered upon completion of all course requirements.

Language requirements

French: Fill out a request on the McGill student website.  The form will be signed by the Graduate Director and returned to you.  Take a placement exam.  The language department will complete the permit overrides and you will be able to register.

Other languages: Get permission from the language department to take the course.  That department will need to compelte a permit override for approval.  Fill out a request on the McGill student website.

Graduate Diploma (G.D.P. and G.A.D.) registration tips

Balance your program credits evenly between the two semesters.

Lessons and vocal coaching registration

  1. If you did not submit your teacher and vocal coach preference form, do so immediately.  
  2. Notification of teacher/coach assignment will be emailed to your McGill email address.  Use the course number in this email to register.

Recital registration

  1. Review recital options with your teacher (see your program page).
  2. Balance your recital credits in order to be registered full-time during the year.