"McGill Financial Statements" - Month of March 2021

To all Finance users,

The month of March 2021 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

REMINDER: ***YEAR END FUND AND ORG TYPE CHANGES***

This message is sent out on behalf Lara Pereira, Controller, Financial Services

***YEAR END FUND AND ORG TYPE CHANGES***

Dear Colleagues,

In anticipation of our year-end procedures and to ensure an efficient closing process, please refrain from processing the following changes effective April 30th until June 7th, 2021:

New Fund Requests: process improvement

This message is sent on behalf of Lara Pereira, Controller, Financial Services

In order to expedite the processing of New Fund Requests, effective Thursday April 1, 2021, all Non-Research (Unrestricted, Non-research restricted and Endowment) New Fund Requests must be sent via email to fundopening.finserv [at] mcgill.ca in the following format:

Year-end Memo

This message is sent on behalf of Cristiane Tinmouth, Associate Vice-Principal, Financial Services and Lara Pereira, Controller, Financial Services

Dear Colleagues,

Please see attached for the year-end memo to help orient your preparations for the close of Fiscal 2021. The memo is also available on the Financial Services website at the following link:

New Delegation Menu for Past Payroll Adjustments - Thursday, March 11th

This email is sent on behalf of Julie Ghayad, Director Systems and Transaction Services

Hello,

Effective Thursday, March 11th, Fund Financial Managers (FFMs) will be able to delegate their approval authority for Past Payroll Adjustments (PAs).

Which Funds can be Delegated?

REMINDER: New Required Process of Receiving Goods and Services in MMP

Please forward this within your unit to all affected staff

This new process will trigger for any invoice processed after 4PM this afternoon

"McGill Financial Statements" - Month of February 2021

To all Finance users,

The month of February 2021 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

Personal Protection Equipment (PPE)

This message is sent on behalf of Procurement Services

Please be advised of the following additions/changes to the procedure regarding the acquisition of Procedural Masks relating to both Research and other on-campus activities

Personal Protection Equipment for Research

Effective Monday, March 1st : Finance Accounts Receivable - New Policy, Processes and Forms

This message is sent on behalf of Maria Anania, Supervisor Finance Accounts Receivable, Tonia Sciannamblo, Associate Director Transaction Services and Julie Ghayad, Director Systems and Transaction Services.

Dear Colleagues,

PROCESS CHANGE: Q3 Payroll accrual

Good afternoon colleagues,

Beginning this quarter-end (January 31, 2021) and every quarter-end going forward, we will be posting the payroll accrual to the actual funds which the expense pertains to rather than a central fund. The accrual will then reverse effective the first day following the quarter (Q1 -August 1, Q2 -November 1, Q3 -February 1, Q4- May 1)

New Required Process of Receiving Goods and Services in MMP

Please forward this within your unit to all affected staff

This message is sent on behalf of François Pouliot, Director of Procurement Services & Julie Ghayad, Director Systems & Transaction Services:

"McGill Financial Statements" - Month of January 2021

To all Finance users,

The month of January 2021 is closed. You may pick up your Minerva Financial Statements by logging into Minerva via https://horizon.mcgill.ca/minerva.

This link will bring you directly to the Finance (Fund) Administration Menu >> Financial Statements menu option.

MEMO - FFM annual communication Jan 2021

Memorandum

Date: January 26, 2021

To: Fund Financial Managers

Cc: Suzanne Fortier, Principal and Vice-Chancellor

Faculty Financial Officers

Financial Services Teams

From: Yves Beauchamp, Vice-Principal, Administration and Finance

Internal purchases on MMP -Updated account codes

This message is sent on behalf of Lara Pereira, Controller, Financial Services

Good afternoon,

Removal of Casual Encumbrances from All Funds - Wednesday, Jan 27th

This message is sent on behalf of Elvie Coletta, Director Research Financial Management Services

Dear Colleagues,

Please be informed that on Wednesday, January 27, a script will be run to remove the Casual Encumbrances from all funds.

The only position that will continue to be encumbered is the “Research Assistant” (AAAR-20000) position.